RFB-26-216 Traffic Control Services

The City of Yuma, Arizona issued Request for Bid (RFB) RFB-26-216 for comprehensive traffic control services to support thirteen recurring community events, planned and unplanned road closures, utility work, maintenance activities, and emergency situations. The procurement seeks qualified vendors with a minimum of three years documented experience providing traffic control services, current state licensure, and City business license to develop and implement Temporary Traffic Control Plans compliant with the Manual on Uniform Traffic Control Devices (MUTCD), Arizona Department of Transportation standards, and OSHA requirements. Deliverables include all-inclusive per-event pricing for thirteen identified community events (Downtown Christmas, Yuma AGFest, BBQ & Brew Festival, Children's Festival of the Arts, Tacos and Tunes, Dorothy Young Memorial Electric Light Parade, Veteran's Day Parade, Silver Spur Rodeo Parade, 4th of July Spectacular, Midnight at the Oasis, Scary and Safe, Yuma County Spring Fair, and MCAS Yuma Air Show) and itemized pricing for additional services such as barricades, channelizing devices, portable lighting, MUTCD-compliant signage, and ATSSA and IMSA certified flaggers. The contractor must maintain commercial general liability insurance with minimum limits of $2,000,000 general aggregate and $1,000,000 per occurrence, business automobile liability insurance with combined single limits of $1,000,000, and workers' compensation at statutory limits. Award evaluation criteria include conformity with specifications, operational compatibility with existing City resources, availability of competent and prompt delivery, required licenses and certifications, cost considerations including life cycle costs, record of past performance, and production capability. The due date for bid submission is April 16, 2026, and all bid offers must remain valid and irrevocable for 90 days after the bid opening date, with written questions requiring submission through the City's Procurement Portal (https://yumaaz.bonfirehub.com/portal/) by the specified deadline.

The RFB contains no specific set-aside designations or restrictions limiting responses to disadvantaged enterprises, women-owned businesses, or other specialized vendor categories, allowing any qualified contractor meeting the minimum experience and licensing requirements to respond. No incumbent vendors or current contractors are identified in the procurement documents. The contract structure includes firm, fixed pricing for an initial one-year term with renewal options for four additional one-year terms upon mutual agreement, plus a maximum contract extension of six months if renewal negotiations fail, with the City reserving the right to award to one or two vendors and allocate work at its sole discretion. Price increases are reviewed after one year and considered only during contract extension; price reductions may be requested if contracted prices exceed current fair market value. The specific award value or budget range is not disclosed in the available procurement documents, though contracts exceeding $100,000 require City Council approval. All materials submitted in response to the RFB become the property of the City of Yuma, and payment for goods and services is normally made within 30 days of receipt of goods or correct invoice, whichever is later.