Request for Proposal for On-Call Moving Services

The County of San Mateo's Project Development Unit (PDU) is seeking proposals for on-call moving services through a Request for Proposal (RFP) to support relocation of staff and equipment during construction and renovation projects. The contract will cover moving services within San Mateo County from July 7th, 2025, to January 30th, 2028, with work limited to hours between 7:00 a.m. and 10:00 p.m. Contractors will be responsible for moving various types of furniture including standalone office furniture, conference and lobby furniture, modular systems furniture, and wall hangings, with requirements to assemble, disassemble, take down, and set up furniture as needed. Proposal submissions are due by July 1st, 2025, at 2:00 p.m., with a question submission deadline of June 26th, 2025. Evaluation criteria will focus on the firm's demonstrated experience, proposed fee structure, and professional references, with the potential to select up to three most qualified firms. Proposers must submit detailed fee proposals using the provided Movers Rate Sheet and include hourly rates for personnel, equipment, and material unit rates.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract is structured as a "Not-to-Exceed" master on-call agreement with an aggregate total not to exceed $99,000 for the contract term. Contractors must provide proof of insurance, including Worker's Compensation, General Liability, and Motor Vehicle Liability, and comply with prevailing wage regulations. The scope of work requires the ability to handle a variety of materials found in professional settings, including specialized equipment from dietary kitchens, engineering shops, and medical facilities. Contractors must also conduct background checks and ensure Department of Justice clearance for employees working in County facilities. Invoices will be processed electronically or by mail to the Project Development Unit, with detailed documentation required, including deliverable documents, payroll registers, and timesheets. The contract includes standard clauses related to non-discrimination, local ordinance compliance, and additional provisions such as sanctions against Russia.