Request_for_Proposal_for_On-Call_Moving_Services_(Addendum_#1_Revision).pdf
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- Attached to
- Request for Proposal for On-Call Moving Services
- Solicitation number
- 2025-Solicitation-00574
- Issued by
- San Mateo County, California
About this file
The document is a Request for Proposal (RFP) for On-Call Moving Services issued by the County of San Mateo's Project Development Unit (PDU) in California. The RFP seeks proposals from moving service firms to support relocation of staff and equipment during construction and renovation projects, with services to be performed within San Mateo County from July 7th, 2025, to January 30th, 2028. The work will be limited to hours between 7:00 a.m. and 10:00 p.m., and will involve moving various types of furniture including standalone office furniture, conference and lobby furniture, modular systems furniture, and wall hangings. Contractors will be responsible for assembling, disassembling, taking down, and setting up furniture as needed. The proposal submission deadline is July 1st, 2025, at 2:00 p.m., with a question submission deadline of June 26th, 2025.
The RFP indicates the contract will be structured as a "Not-to-Exceed" master on-call agreement with an aggregate total not to exceed $99,000 for the contract term. Contractors must provide proof of insurance, including Worker's Compensation, General Liability, and Motor Vehicle Liability, and comply with prevailing wage regulations. The scope requires the ability to handle materials from various professional settings, including specialized equipment from dietary kitchens, engineering shops, and medical facilities. Contractors must conduct background checks and ensure Department of Justice clearance for employees working in County facilities. Invoices will be processed electronically or by mail, with detailed documentation required. The contract includes standard non-discrimination and local ordinance compliance clauses, with the potential to select up to three most qualified firms based on experience, proposed fee structure, and professional references.
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Text version
2025-Solicitation-00574
REQUEST FOR PROPOSAL FOR ON-CALL MOVING
SERVICES
County of San Mateo
500 County Center
5th Floor
Redwood City, CA 94063
RELEASE DATE: June 24, 2025
DEADLINE FOR QUESTIONS: June 26, 2025
RESPONSE DEADLINE: July 1, 2025, 2:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://secure.procurenow.com/portal/smcgov https://secure.procurenow.com/portal/%7bproject.government.code%7d
County of San Mateo
Request for Proposal for On-Call Moving Services
1. Introduction
2. Scope of Work
3. Vendor Questionnaire
Attachments:
A - 20250624_Request for Proposal for On-Call Moving Services
B - Attachment I - Movers Rate Sheet
C - Standard Contract Template
1. Introduction
1.1. Summary
Background and Summary:
The Project Development Unit (PDU) provides construction services for new ground-up capital construction and renovation projects for the County of San Mateo properties. The PDU also manages the relocation of staff and equipment into the newly constructed and/or renovated spaces. To support the move process, the PDU is seeking proposals from firms for Moving
Services.
Locations:
All moves will be within the County of San Mateo. The moves will generally be from one
County building to another.
Dates and duration:
The moving services will begin on July 7th, 2025, and end on January 30th, 2028. Request for
Proposal submissions should take into consideration working hours being limited to 7:00 a.m. to
10:00 p.m.
Furniture, Materials, and Equipment:
Furniture includes but is not limited to
• Standalone Office Furniture - Desks, chairs, bookcases, filing cabinets, display cabinets, etc.
• Conference and Lobby Furniture – Tables, chairs, display cabinets, etc.
• Modular Systems Furniture – Office furniture that typically requires the assembly of partitions, desks, overhead bins, file cabinets, etc.
• Wall hangings – including artwork, photographs, whiteboards, corkboards, etc.
The contractor will be required to assemble/disassemble, takedown/set up furniture if needed for transport/moving.
1.2. Contact Information
Paul Hundal Assistant Project Development Director Email: ahundal@smcgov.org Phone: (650) 400-8359
Department:
Project Development Unit mailto:ahundal@smcgov.org tel:(650)400-8359
Department Head:
Sam Lin Interim Director
1.3. Timeline
Release Project Date June 24, 2025
Question Submission Deadline June 26, 2025, 2:00pm
Question Response Deadline June 27, 2025, 2:00pm
Proposal Submission Deadline July 1, 2025, 2:00pm
2. Scope of Work
2.1. Project Scope and Documents
See Attachments.
https://procurement.opengov.com/portal/smcgov/projects/179469/document?section=1648678
3. Vendor Questionnaire
3.1. Upload Response*
Upload all required documents, forms, and related information as described in the solicitation.
(Do not include pricing in this area)
*Response required
3.2. Pricing*
(Upload pricing only)
*Response required
File details come from the government source that posted it. Updated .