Refrigeration Preventative & Corrective Maintenance & Repair

The West Virginia Department of Administration Purchasing Division is requesting quotes for refrigeration preventative and corrective maintenance and repair services for the State Agriculture Department's FFA-FHA Camp at Cedar Lakes Conference Center in Ripley under CRFQ 1400 AGR2700000008, a Central Master Agreement, with quotes due September 15, 2026 at 1:30 p.m.

The scope covers one unit of ongoing refrigeration maintenance and repair services, including preventative maintenance activities, emergency repair response, and equipment inspection protocols. Contractors must maintain current West Virginia state certification and licensing for refrigeration work. Pricing is structured on hourly labor rates plus material costs for replacement parts and supplies, with vendors required to submit detailed labor rate schedules, material markup percentages, and emergency call surcharges.

Service delivery location is Cedar Lakes Conference Center at 82 FFA Drive, Ripley; invoicing is directed to the Department of State in Charleston at 1900 Kanawha Boulevard East. The contract term is structured as an initial one-year period with options for annual renewals based on performance metrics and budget availability. Multiple vendors may be awarded to ensure service availability and competitive pricing.

All bidders must carry current liability and worker's compensation insurance meeting minimum coverage limits specified in the solicitation. Vendors are required to acknowledge receipt of all addenda—four have been issued as of September 8—by completing and submitting the Addendum Acknowledgment Form with their bid; failure to acknowledge may result in disqualification.

The mandatory pre-bid meeting was held August 25, 2026 at 10:00 a.m.; vendor questions were due August 28 at 2:00 p.m., with responses issued under Addendum No. 03. Contact buyer Larry D. McDonnell at 304-558-2063 or larry.d.mcdonnell@wv.gov. Bids are submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, WV 25305.