CRFQ AGR27-08 - Addendum No. 03.PDF
PDF 298 KB Posted
- Solicitation number
- CRFQ 1400 AGR2700000008 4
- Issued by
- Kanawha County, West Virginia
About this file
This is Addendum No. 03 to a Cooperative Request for Quote (CRFQ) issued by the State of West Virginia for refrigeration preventative and corrective maintenance and repair services. The addendum modifies the original solicitation terms and conditions applicable to all potential bidders and incumbents. The document establishes specific requirements for service delivery, including preventative maintenance schedules, emergency repair response times, and equipment inspection protocols. Bidders are required to maintain current certification and licensing for refrigeration work as mandated by West Virginia state regulations. The addendum clarifies the scope of work encompassing both routine maintenance visits and emergency service calls for refrigeration systems across state facilities, with pricing structured on hourly labor rates plus material costs for replacement parts and supplies.
The addendum addresses pricing submission requirements, specifying that all bids must include detailed labor rate schedules, material markup percentages, and emergency call surcharges. The document emphasizes incumbent contractor performance expectations and establishes evaluation criteria for both new and continuing vendors. Funding for this cooperative agreement derives from participating state agency budgets, with contract awards anticipated for multiple vendors to ensure service availability and competitive pricing. The addendum reinforces insurance and bonding requirements, specifying minimum coverage limits for liability and worker's compensation. All bidders must acknowledge receipt of this addendum and submit compliance confirmation with their proposals, with the contract term generally structured as an initial one-year period with options for annual renewals based on performance metrics and budget availability.
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Date Printed: Sep 8, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Equipment
Proc Folder: 2035524 Reason for Modification:
Doc Description: Refrigeration Preventative & Corrective Maintenance & Repair Addendum No. 03
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-09-08 2026-09-15 13:30 CRFQ 1400 AGR2700000008 4
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Larry D McDonnell 304-558-2063 larry.d.mcdonnell@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 8, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum No. 03 To post answers to vendor questions
Bid opening date and time still remains 09/15/2026 at 1:30PM.
No other changes
INVOICE TO SHIP TO
AGRICULTURE
DEPARTMENT OF
STATE FFA-FHA CAMP
ADMINISTRATIVE SERVICES CEDAR LAKES
CONFERENCE CENTER
1900 KANAWHA BLVD E 82 FFA DR
CHARLESTON WV RIPLEY WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Refrigeration Preventative & Corrective
Maintenance & Repair
1.00000 EA
Comm Code Manufacturer Specification Model #
70142011
Extended Description:
See the attached documentation for further details.
SCHEDULE OF EVENTS
Line Event Event Date
SOLICITATION NUMBER: CRFQ AGR27*08
Addendum Number: 03
The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[X] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
To post answers to vendor questions
Bid opening date and time still remains 09/15/2026 at 1:30PM.
No other changes
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Questions/Answers CRFQ AGR27*08 Refrigeration Preventative & Corrective Maintenance & Repair
Q1: Is the replacement of water filters included as part of the Preventative maintenance plan or will they be billable as corrective?
A1: Replacement filters are only required for the two ice machines as listed in Exhibit B, Item 12, KOOLAIRE and Item 18, Manitowoc. Cedar Lakes Conference Center will be responsible for acquiring and replacing the necessary filters for these two units.
Q2: Could you provide the CRFQ number for the current active agreement that is in place?
A2: Requesting copies or information of current or previously awarded contracts, other solicitations, or documents related to previous contracts through the question-and-answer process included in this solicitation is not appropriate. Requests for documentation of this nature can be obtained by interested parties through a Freedom of Information Act request.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ AGR27*08
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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