Preventive Maintenance of Chiller Systems & Ancillary Equipment
Closed State & local contract opportunity Posted
- Solicitation number
- 2137203
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Erin Sellnow erin.sellnow@omh.ny.gov (518) 474-2470
- Andrew Alliger andrew.alliger@omh.ny.gov (518) 549-5272
Updated .
About this opportunity
The New York State Office of Mental Health is soliciting bids for preventive maintenance of chiller systems and ancillary equipment at Kingsboro Psychiatric Center, 681 Clarkson Avenue, Brooklyn, NY, under IFB OMH01-C202959-3650390, with bids due August 13, 2026 at 3:00 p.m. ET. A mandatory site visit is scheduled for July 22, 2026 at 10:00 a.m. ET.
MWBE and SDVOB participation goals apply: 16% MBE, 14% WBE, and 6% SDVOB. New York State Department of Labor prevailing wage rates are mandatory.
The scope covers preventive maintenance of centrifugal chillers, air-cooled chillers, cooling towers, water filtration systems, expansion tanks, pumps, variable frequency drives, refrigerant monitors, and related ancillary equipment in Buildings 22 and 33. The bid quote sheet requires unit costs for seasonal startups, monthly preventive maintenance, seasonal shutdowns, and specialized inspections, plus hourly labor rates for straight time, overtime, and training hours for repair work outside routine maintenance. Bidders must apply a fixed 10% material markup. Emergency on-site service response within two hours of facility request is required, subject to prior facility approval for repairs. Building 22 equipment is anticipated to be replaced between October 2026 and spring 2027; the contractor will not be responsible for preventive maintenance on those systems until project completion and OMH acceptance.
The contract term is five years, January 1, 2027 through December 31, 2031, with no renewal options. Pricing is fixed for the full term with no escalation permitted. The estimated Time and Material Allowance totals $50,000 over the five-year period. All unit costs in the bid are binding and non-negotiable after bid opening; payment is issued only for actual services performed and materials used.
Bidders must demonstrate three years of prior experience in the required service and provide proof of workers' compensation and disability benefits insurance. Questions are due July 30, 2026 at 3:00 p.m. ET; Q&A responses will be posted by August 6. Registration for the mandatory site visit is due July 21, 2026 at 3:00 p.m. ET.
Opportunity text
8.27 - OMH posts bid tabulation Bids for C202959 were due today by 3p. There were 5 total bid submission. See attached results. 8.20 - OMH shares collected final Q & A for C202959 - see attached Next: Bids are due next Thursday, 8/27 by 3p 7.26.26 - OMH posts Addendum 1 to schedule a second site visit for C202959 at Kingsboro PC This 2nd site visit will be mandatory for any new vendors who didn't attend the first site visit but is optional for those who did attend the first site visit. Please see attached Addendum 1 for additional information, revised IFB dates, and the Attachment B Site Visit Registration form. Next: 2nd Site Visit on Wednesday, August 5, 2026 at 11a 7.15.26 - OMH issues IFB: OMH01-C202959-3650390 The NYS Office of Mental Health and Kingsboro Psychiatric Center are seeking to procure, through this Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of Chiller Systems & Ancillary Equipment, for their campus located at: 681 Clarkson Avenue, Brooklyn, NY 11203 The Program Work Plan with Preventative Maintenance Tasks, Equipment List, Schedule Matrix, etc. is located in Appendix D of the Contract Boilerplate. Interested Vendors should review the Contract Boilerplate and IFB document for further information. Included with these documents is a Bid Quote Sheet in Excel format that should be used and returned to submit your bid. A Mandatory site visit will be held Wednesday, July 22, 2026, at 10 AM ET. Questions from bidders attending the site visit are to be submitted by Wednesday, July 30, by 3 PM ET, per the instructions in the IFB. Questions and Answers will be sent to all bidders attending the site visit, as well as posted to the NY CR ad, by August 6. Bids are due no later than 3 PM ET on Thursday, August 13, 2026. Please check the Contract Reporter website frequently for updates. Any documentation regarding this procurement will be posted. The following Minority and Women Business Enterprises (MWBE), and Service Disabled Veteran Owned Businesses (SVDOB), Participation Goals are established for this contract: 16% MBE, 14%WBE, and 6% SDVOB goals. New York State Department of Labor Prevailing Wage Rates apply to this contract. "Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement" Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Syntec Corporation Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 6.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 16.00% WBE Goal: 14.00%
Files
| File | Type | Posted |
|---|---|---|
| C202959 - 2nd site Attachment B.pdf | ||
| C202959 - Q&A - FINAL.pdf | ||
| C202959 - IFB Addendum 1.pdf | ||
| C202959 - Bid Quote Sheet.xlsx | XLSX spreadsheet | |
| C202959 - Chiller PM - IFB.pdf | ||
| C202959 - Chiller PM - BP.pdf | ||
| C202959 - Bid Tab Sheet - signed.pdf |
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