C202959 - 2nd site Attachment B.pdf

This is a site visit registration form for a second mandatory site visit issued by the New York State Office of Mental Health (OMH) for IFB OMH01-C202959-3650390 regarding preventive maintenance of chiller systems and ancillary equipment at Kingsboro Psychiatric Center in Brooklyn, New York. The second site visit is scheduled for Wednesday, August 5, 2026 at 11:00 a.m. ET and is mandatory for any new vendors who did not attend the first site visit on July 22, 2026; attendance was optional for vendors who participated in the initial site visit. Registration for the second site visit must be submitted no later than Tuesday, August 4, 2026 by 3:00 p.m. ET to Erin Sellnow at erin.sellnow@omh.ny.gov. The form requires companies to provide representative name, telephone number, fax number, email address, and the number of attendees (maximum of two).

The procurement covers preventive maintenance services for centrifugal chillers, air-cooled chillers, cooling towers, water filtration systems, expansion tanks, pumps, variable frequency drives, refrigerant monitors, and related ancillary equipment in Buildings 22 and 33. The contract term is five years from January 1, 2027 through December 31, 2031 with no renewal options, and pricing is fixed for the entire term with no escalation permitted. Bids were due August 13, 2026 at 3:00 p.m. ET, with an estimated Time and Material Allowance of $50,000 over the five-year period. MWBE and SDVOB participation goals include 16% MBE, 14% WBE, and 6% SDVOB. Bidders must demonstrate three years of prior experience in the required service and maintain proof of workers' compensation and disability benefits insurance. Emergency on-site service response within two hours of facility request is required, subject to prior facility approval for repairs.