C202959 - Bid Tab Sheet - signed.pdf

This is a Bid Tab Sheet from the New York State Office of Mental Health (OMH) for solicitation C202959, concerning preventive maintenance of chiller systems and ancillary equipment at Kingsboro Psychiatric Center in Brooklyn, New York. The IFB was issued July 15, 2026, with a mandatory site visit held July 22, 2026, and an optional second site visit scheduled for August 5, 2026. Bidders' questions were due July 30, 2026, with responses posted by August 6, 2026. Bids were due August 27, 2026, at 3:00 p.m. ET, with five total submissions received. The contract term is five years, January 1, 2027 through December 31, 2031, with no renewal options. The scope encompasses preventive maintenance of centrifugal chillers, air-cooled chillers, cooling towers, water filtration systems, expansion tanks, pumps, variable frequency drives, refrigerant monitors, and related ancillary equipment in Buildings 22 and 33. Bidders were required to demonstrate three years of prior experience and provide proof of workers' compensation and disability benefits insurance. Emergency on-site service response within two hours of facility request is required, subject to prior facility approval.

Five vendors submitted bids for this solicitation, with EMCOR Services NY/NJ Inc. submitting the lowest total estimated five-year cost of $423,995.04, followed by Air Professional Associates at $477,693.00, Eyeris Industries LTD at $788,761.28, Air Systems Maintenance LLC at $1,023,714.00, and Hi Tech Air Conditioning Service Inc. at $4,696,236.00. Pricing is fixed for the full contract term with no escalation permitted, and all unit costs are binding and non-negotiable after bid opening. Payment is issued only for actual services performed and materials used, with an estimated Time and Material Allowance of $50,000 over the five-year period. The bid quote sheet required unit costs for seasonal startups, monthly preventive maintenance, seasonal shutdowns, specialized inspections, and hourly labor rates for straight time, overtime, and training hours. Bidders were required to apply a fixed 10% material markup. MWBE and SDVOB participation goals applied at 16% MBE, 14% WBE, and 6% SDVOB, with prevailing wage rates mandated by the New York State Department of Labor.