C202959 - Q&A - FINAL.pdf

KATHY HOCHUL

Governor

ANN MARIE T. SULLIVAN, M.D.

Commissioner

C202959 Chiller PM (Kingsboro PC)

Questions and Answers

# Question Answer

Please advise where to find Bid documents for this project?

Please reference the three attachments sent with the solicitation email.

All related contract documents can also be found on the NYS Contract Reporter. We encourage vendors to check that site frequently for contract files & updates as well as additional State bidding opportunities.

Is the current onsite workforce union, non-union, or a mix?

The onsite workforce and union presence have nothing to do with this maintenance contract and will not be discussed by OMH. If interested, this public information – can be found on NYS portal https://oer.ny.gov/state-union-contracts.

If union, which union local or locals represent the staff, and is there an existing CBA that affects this scope of work?

See above

How many licensed engineers, mechanics, handymen, helpers, or other support staff are currently assigned to the site?

See above

Which positions (Engineers, Mechanics) are directly involved in chiller plant operation or first-response troubleshooting?

Engineering staff are responsible for operation and maintenance of the chiller plant with assistance from maintenance staff as necessary.

What work is typically handled by facility staff versus outside contractors?

Please refer to the Appendix D, Program Work Plan for all responsibilities of the vendor.

Who approves T&M proposals at the facility level, and what is the usual turnaround time for approval?

Once awarded the designated site staff for approvals will be shared with the vendor.

Can you confirm exactly which equipment is in scope at contract start for Bldg. 22 and Bldg. 33?

Please refer to Appendix D, Program Work Plan, Exhibit B – Equipment list. All equipment associated with projects are noted.

What is the expected turnover date for the new Bldg. 22 equipment under DASNY Project 371690?

Please refer to Appendix D, Program Work Plan, Contract Notes. Critical dates an important https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Foer.ny.gov%2Fstate-union-contracts&data=05%7C02%7CErin.Sellnow%40omh.ny.gov%7Cef49b0526d70435c35d208defa03c80f%7Cf46cb8ea79004d108ceb80e8c1c81ee7%7C0%7C0%7C639223091301448248%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=kBK3prhJgqGGI9Awber1eP6W1bWNpsGYLvX3n9BSt00%3D&reserved=0 information regarding the contract and project overlap are outlined.

Until that turnover occurs, which existing Bldg. 22 equipment remains the contractor’s responsibility?

Exhibit B – Equipment list. All equipment associated with projects are noted.

Will there be a formal turnover or acceptance document before preventive maintenance begins on the new equipment?

The vendor will be notified of the project completion by designated site staff to begin coverage.

Are all associated controls, VFDs, pumps, valves, filtration, refrigerant monitoring, and ventilation devices included in the base scope?

Exhibit B – Equipment list. All major equipment is listed. Per the System Description “Complete Chiller system including: chillers, compressors, motors, cooling towers, condensers, filters, pumps, expansion tank, controls, refrigerant monitor, chiller ventilation system, piping, valves, etc.”

Are any related components specifically excluded from the base preventive maintenance scope?

No.

Are there any known deficiencies, recurring alarms, refrigerant leaks, or deferred repairs on the current systems?

Currently we have no critical faults with the chiller plant equipment onsite.

Who approves the preventive maintenance schedule, shutdowns, and site access dates?

Once awarded the designated site staff for approvals will be shared with the vendor.

Can you confirm that the 30% MWBE goal is made up of 16% MBE and 14% WBE?

OMH confirms that the overall goal of 30% is made up of the 16% MBE and 14% WBE

Can you confirm that the 6% SDVOB goal is separate from, and in addition to, the 30% MWBE goal?

Confirming the SDVOB goal is separate from the MWBE goals

Are these participation goals calculated against the full contract value or only the sub-contractable portion of the work?

The 30% MWBE and 6% SDVOB goals are applied to the total value of the contract.

Can suppliers and material vendors count toward these goals, or only subcontractors performing labor?

Any opportunity to utilize an MWBE or SDVOB supplier or subcontractor will count toward meeting the stated goals

If a firm is dual-certified, how will its participation be credited under this contract?

If a firm is both MBE and WBE certified the credit would count towards MBE goals only. A waiver and/or additional subcontractor would be needed to meet the WBE goals.

Can one firm count toward both MWBE and SDVOB goals, or only one category?

Yes, it is possible for one firm to be both MWBE and SDVOB certified. The total participation percentage could be applied to both.

Why was the due date extended and other vendors who did not make the initial mandatory site visit allowed the opportunity for a second site visit?

At times, at the facility’s discretion, OMH has scheduled second site visits in the interest of reaching the greatest number of potential bidders.

Can you share the attendees for the second site visit with the vendors who were at the first site visit?

This is information OMH does not share publicly.

For this information vendors will have to submit a FOIL request. One can visit and submit via this site: https://omh.ny.gov/omhweb/foil/ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fomh.ny.gov%2Fomhweb%2Ffoil%2F&data=05%7C02%7CErin.Sellnow%40omh.ny.gov%7C88602a2118fb4370b99308debff2057f%7Cf46cb8ea79004d108ceb80e8c1c81ee7%7C0%7C0%7C639159243348418746%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=irEIpLA4K%2BADKj9ehGXAihKXo1tBV2Z72CxVn2sQYt0%3D&reserved=0