OSU-Tulsa AV Refresh Project

Oklahoma State University's A&M System Office of Central Procurement is requesting quotes for audiovisual equipment and installation at OSU-Tulsa under RFQ OSUA&M-RFQ-001843-2026, with proposals due June 24, 2026 at 3:00 p.m. CDT. A pre-bid meeting is scheduled for June 18, 2026 at 10:00 a.m. CST at the Helmerich Research Center, 526 North Elgin, Tulsa.

Bidders must be OEM Authorized Channel Partners with the required certification and specialization level at submission, and all products must be new and in original packaging with no substitutions permitted. The scope encompasses 46 line items of audiovisual components and installation for the Helmerich Research Center, including network and HDMI cables, Crestron AirMedia receivers, projectors, network cameras, processors, microphones, wireless receivers, and mounting hardware for rooms 153, 157, and the atrium. Existing amplifiers, speakers, and the projector in room 157 will be retained. Quantities range from single units to 2,200 feet of cable. OSU will handle demolition and removal of equipment not required for the project.

Pricing is submitted on a firm, fixed-price basis with FOB Destination delivery to OSU-Tulsa, inclusive of all packaging, handling, shipping, and delivery costs. Evaluation is by "Lowest and Best." The project must be completed prior to the start of the Fall semester on August 16, 2026; if that deadline cannot be met, work will be deferred to commence immediately after the Fall semester ends and be completed prior to January 13, 2027. Bidders must complete a Non-collusion Certificate and certify agreement with attached terms and conditions. Questions should be directed to Tara Alexander at the OSU A&M System Office of Central Procurement through the Question and Answer Board; direct contact with the end user or department during bid evaluation may result in disqualification.