On-line Tax Library Services

The Kansas Department of Revenue is requesting proposals for on-line tax library services, with proposals due October 8, 2026 at 2:00 PM CST. The Department of Administration, Office of Procurement and Contracts is the contracting office.

Vendors must be registered with the State of Kansas and obtain a current Tax Clearance Certificate. Mandatory certifications include Immigration Reform and Control Act compliance, sexual harassment policy acknowledgment, non-boycott of Israel certification, and restrictions on covered telecommunications equipment. Bidders must request an official invitation to the event at least 24 hours before the bid deadline.

The scope requires comprehensive tax information covering all 50 states and the District of Columbia (sales tax, use tax, compensating use tax, individual income tax, corporate income tax, and withholding tax) with a minimum of ten years of archived materials, with preference for 20+ years. Federal tax information must include the Internal Revenue Code, federal regulations, IRS documents, and tax cases, also with minimum ten-year archive. The vendor must support a minimum of 20–25 users with no more than three concurrent users, with preference for unlimited user access. Required features include individual user accounts, favorites functionality, online tutorials, telephone support, and specific publications including the Multistate Corporate Tax Guides and Federal Tax Handbook.

The contract runs January 1, 2027 through December 31, 2031. Annual pricing must be submitted for all five contract years with price increases limited to a maximum of 5% annually for years two through five; no price adjustments are permitted during the contract term. Bidders must provide three references with similar contracts from the past five years.

Technical and cost proposals must be submitted separately. Written questions are due by close of business September 17, 2026, with responses posted to http://admin.ks.gov/offices/procurement-contracts. The State reserves the right to award by line item or group total, reject any or all proposals, and may require selected bidders to participate in on-site demonstrations or appear before the Procurement Negotiation Committee. Payment terms are Net 30 days with electronic funds transfer required unless a hardship exception is granted.