EVT0010932_-_Questions_and_Answers.xlsx

This is a Questions and Answers document related to a Request for Proposals issued by the Kansas Department of Revenue for On-Line Tax Library Services. The document addresses four key inquiries submitted by prospective bidders regarding user capacity, content requirements, data migration, and demonstration procedures. The Kansas Department of Revenue seeks a comprehensive subscription-based tax library service covering all 50 states, the District of Columbia, and federal tax information, with proposals due October 8, 2026 at 2:00 PM CST. The contract will run from January 1, 2027 through December 31, 2031, with the potential for expanded scope to accommodate future organizational needs.

Key requirements clarified in the Q&A include: the current environment supports approximately 20 named users from four separate KDOR units, though the State prefers unlimited user access with flexible concurrent user limitations; the libraries must contain statutes, regulations, administrative rulings, court decisions, forms, instructions, agency guidance, annotations, editorial analysis, citators, and current-awareness materials with daily updates as necessary and a minimum ten-year historical archive (preferably 20 years or more); if the incumbent contractor is awarded the contract, migration of existing user accounts, favorites, saved searches, and research data from Contract 42563 is expected, while new contractors would establish fresh accounts; and the State requires a live demonstration for product navigation that includes testing scenarios such as locating Internal Revenue Code sections, searching multi-state statutes and regulations, and retrieving expert explanations of court cases and code applications. Annual pricing must be submitted for all five contract years with maximum price increases of 5% annually for years two through five, with no adjustments permitted during each contract year.