EVT0010932_-_Vendor_Questions_Template.xlsx

This is a vendor questions template document for Event Number EVT0010932, On-Line Tax Library Services, issued by the Kansas Department of Revenue with Lee Askew serving as the Procurement Officer. The Kansas Department of Revenue seeks competitive proposals for comprehensive on-line tax library services to replace hard copy research materials. The services must provide tax information covering all 50 states and the District of Columbia, including sales tax, use tax, compensating use tax, individual income tax, corporate income tax, and withholding tax, with a minimum of ten years of archived materials and preference for 20+ years. Federal tax information must include the Internal Revenue Code, federal regulations, IRS documents, and tax cases, also with minimum ten-year archive. The vendor must support 20-25 users with no more than three concurrent users, with preference for unlimited user access, and include features such as individual user accounts, favorites functionality, online tutorials, and telephone support. Written questions were due by close of business September 17, 2026, with responses posted to http://admin.ks.gov/offices/procurement-contracts. Proposals are due October 8, 2026 at 2:00 PM CST. The contract term runs January 1, 2027 through December 31, 2031, representing a five-year period.

Annual pricing must be submitted for all five contract years with price increases limited to a maximum of 5% annually for years two through five; no price adjustments are permitted during each contract year. Vendors must be registered with the State of Kansas and obtain a current Tax Clearance Certificate. Mandatory certifications include Immigration Reform and Control Act compliance, sexual harassment policy acknowledgment, non-boycott of Israel certification, and restrictions on covered telecommunications equipment. Bidders must request an official invitation to the event at least 24 hours before the bid deadline and provide three references with similar contracts from the past five years. Technical and cost proposals must be submitted separately. Payment terms are Net 30 days with electronic funds transfer required unless a hardship exception is granted. The State reserves the right to award by line item or group total, reject any or all proposals, and may require selected bidders to participate in on-site demonstrations or appear before the Procurement Negotiation Committee.