Janitorial Services- Cedar Bluff Office

Virginia Works seeks to establish a firm fixed price contract for comprehensive janitorial services at its Cedar Bluff office located at 761 Claypool Hill Mall Road, Cedar Bluff, VA 24609, encompassing approximately 5,335 square feet of office space. The solicitation, issued as an Invitation for Bids (IFB 116698), requires the selected vendor to provide all labor, supervision, transportation, equipment, materials, cleaning products, and supplies necessary to perform daily cleaning services five days per week (Monday-Friday between 5:00 PM and 10:00 PM), routine services three times weekly, monthly services, semi-annual services including floor refinishing and restroom wall disinfection, quarterly window cleaning, and annual carpet shampooing and deep cleaning. Required qualifications include demonstrated experience with at least four current or recent commercial or governmental janitorial accounts; valid registration with the Virginia State Corporation Commission or appropriate business entity status; all personnel must be legally authorized to work in the United States and possess clean criminal background clearances through the Virginia State Police with no felony or larceny convictions; and the contractor must maintain workers' compensation insurance, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit. Sealed bids must be received by April 28, 2026, at 10:00 AM EDT with virtual bid opening at 1:00 PM EDT the same day; an optional site visit is scheduled for April 10, 2026, from 2:00 PM to 4:00 PM; and questions must be submitted by April 17, 2026, at 10:00 AM EDT. The contract period runs from May 11, 2026, through May 10, 2027, with four successive one-year renewal options, and price increases during renewal periods are limited to the percentage change in the "Other Services" category of the Consumer Price Index for the preceding twelve months.

This procurement is designated as a Small Business Set-Aside for Award Priority, with preference given to Virginia Department of Small Business and Supplier Diversity (DSBSD)-certified micro businesses and small businesses if their bids are responsive and responsible, though the Commonwealth has established a goal that over 42 percent of its purchases be made from small businesses, requiring all bidders to either complete comprehensive small business subcontracting plans or provide DSBSD certification documentation. Bidders not certified as small businesses must identify portions of the contract to be subcontracted to DSBSD-certified small businesses including women-owned, minority-owned, and service-disabled veteran-owned businesses, with proposed participation percentages and dollar amounts to be incorporated as binding contract requirements. The contract will be awarded as a single purchase order with applicable eVA transaction fees capped at $500 for certified small businesses or $1,500 for other businesses; no incumbent vendor or current contractor information is listed in the solicitation materials. All cleaning and disinfecting products must comply with EPA approval standards, and the contractor shall submit Safety Data Sheets for all products within 30 days of contract award. The specific contract award value or budget range is not disclosed in the procurement documents provided.