IFB No 500640-FY27-02 Solids Processing Improvements - Phase 1

The Town of Leesburg, Virginia is requesting sealed bids on construction services for Water Pollution Control Facility Solids Processing Improvements—Phase 1 under IFB No. 500640-FY27-02, with bids due September 29, 2026 at 2:00 p.m. via electronic submission through eVA. The project is Town-funded with no federal funding, eliminating prevailing wage, Davis-Bacon Act, Buy America, and DBE participation requirements.

Scope encompasses rehabilitation of primary sludge pumping stations 1 and 2; construction of three new gravity thickeners with associated pumping stations; replacement of Digested Sludge Storage Tank B (321,000-gallon capacity, 42-foot diameter, 31-foot water depth); rehabilitation of all four anaerobic digesters; construction of a new solids electrical building and mixing building; installation of new boilers, heat exchangers, and waste gas flare system; demolition of existing structures including electrical substation 45B and gravity thickeners A and B; utility relocation and installation; and stormwater management improvements. The facility operates at 7.5 million gallons per day average and 9.0 million gallons per day maximum month. Work is performed at 1393 Russell Branch Parkway SE, Leesburg, Virginia (52.1-acre property, 2.27 acres disturbed area).

The contract is structured as lump-sum base bid with contingent unit-price items. Substantial completion is required within 1,080 calendar days from Notice to Proceed; final completion 30 days thereafter. Multiple milestone dates carry liquidated damages of $2,000 to $3,500 per diem. A pre-bid meeting was held August 6, 2026; an additional site visit is scheduled August 19, 2026 at 1:30 p.m. Questions are due August 28, 2026 at 2:00 p.m. The project manual and seven volumes of bid-ready drawings prepared by Hazen and Sawyer and Kimley-Horn are available on the Town's Bid Board (leesburgva.gov/bidboard) and eVA. Addendum No. 3, posted August 31, 2026, revised the bid due date to September 29 and addressed 37 numbered questions including manufacturer substitutions for fiberglass weirs (Nefco) and circular gravity thickener equipment (Westech), along with geotechnical updates and specification clarifications. A bid bond equal to 5 percent of bid amount is required. Required insurance includes General Liability and Auto coverage of $3 million each, Builder's Risk equal to the bid/contract amount, and Workers' Compensation per Virginia State Law.