HVAC MAINTENANCE

The State Fiscal Accountability Authority, on behalf of the South Carolina Department of Employment and Workforce, is seeking a comprehensive HVAC maintenance and repair services contract covering nine regions statewide, including Greenville, Catawba, PeeDee, Waccamaw, Low Country, Lower Savannah, Upper Savannah, Worklink, and Santee-Lynches regions. The solicitation requires a contractor to provide semi-annual preventive maintenance inspections, component cleaning, emergency repairs within 24 hours, and refrigerant tracking for various HVAC systems including heat pumps, package AC units, and split AC systems from manufacturers like Trane, Carrier, and Lennox. Mandatory minimum qualifications include a South Carolina mechanical contractor license, five years of experience with specified equipment, and EPA refrigerant certification. Bidders must submit sealed online bids by July 10, 2020, at 11:00 a.m., with a mandatory pre-bid teleconference scheduled for June 11, 2020, at 10:30 a.m. The contract will have a one-year initial term with four one-year renewal options, beginning August 1, 2020, and running through July 31, 2025. Offerors must provide unit prices for each region, hourly rates for additional services, and a percent discount on parts.

The procurement allows for South Carolina resident contractor preferences, with potential 2% or 4% subcontractor preferences for qualifying entities. The previous contractor, W. O. Blackstone and Company, Inc., historically invoiced approximately $16,500 annually for labor and $5,383 for materials. Vendors must maintain a 24/7 emergency contact, provide all necessary labor, parts, and equipment, and assume full responsibility for equipment verification and maintenance documentation. The state reserves the right to obtain competitive quotes for non-maintenance repairs or perform services in-house. Bidders must be registered with a South Carolina vendor number and provide detailed information about their business entity. While a specific budget range is not explicitly stated, the historical invoicing suggests an annual contract value around $22,000, with potential variations based on the comprehensive maintenance requirements across multiple regional facilities. Offerors must submit one original bid copy and maintain their offer for a minimum of thirty days after the opening date.