Human resources information system (hris)

The City of Englewood is seeking to procure a comprehensive Human Resources Information System (HRIS) through Request for Proposal #25-025, issued on May 15, 2025, with proposals due by June 10, 2025 at 2:00 PM MDT. The procurement aims to replace the current UKG HRIS system with a modern solution that will streamline HR processes, improve data management, and enhance user experience for both HR staff and employees. The new system must support approximately 600 permanent full and part-time employees, plus 400 seasonal employees, and accommodate two Collective Bargaining Units. Core functionality requirements include employee information management, payroll integration, benefits administration, time and attendance tracking, recruitment and applicant tracking, onboarding and offboarding, performance management, reporting and analytics, employee self-service portal, mobile accessibility, and training and development tracking. The City will evaluate proposals using a 100-point scoring system, with 50 points for functional needs, 15 points for technical architecture and system security, 10 points for pricing, and additional points for project team experience, implementation strategy, and scalability. The project timeline targets implementation of Time and Payroll for the first payroll in 2026, with other features to be implemented in early 2026.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The City requires that potential contractors have been in business for more than 10 years and meet specific experience requirements for key team members. The current HRIS system is provided by UKG, and the new solution must integrate with existing systems including Tyler New World ERP, Microsoft Entra, and various benefits providers. The draft Professional Services Agreement indicates a one-year contract with renewal options, and the project will be funded through the City's annual budget, with financial obligations contingent on fund availability and City Council approval. While a specific budget range is not disclosed, the comprehensive requirements suggest a significant investment in a sophisticated HRIS solution. The contractor will be responsible for consulting services, systems integration, data conversion, training, and related implementation services, with insurance requirements including workers' compensation, commercial general liability, professional liability, and employee dishonesty insurance, with coverage ranging from $1 million to $3 million.