Attachment C_RFP Functional Needs Instructions.pdf
PDF 251 KB Posted
- Attached to
- HUMAN RESOURCES INFORMATION SYSTEM (HRIS)
- Solicitation number
- RFP-25-025
- Issued by
- Arapahoe County, Colorado
About this file
This document is a Request for Proposal (RFP) Functional Needs Spreadsheet Completion Instructions issued by the City of Englewood Procurement Division for a Human Resources Information System (HRIS) replacement. The instructions provide detailed guidance for potential vendors on how to complete a functional needs assessment spreadsheet, which includes three separate worksheets: Application Criteria, Mobile App Criteria, and IT Criteria. Vendors are instructed to specifically update columns D ("How well does your solution meet the Functional Need?") and column G (additional information or addendum references) while being warned that altering other columns may disqualify their bid.
The document outlines four potential response levels for Application and Mobile App Criteria: "Meets Requirement Out of the Box" (requiring only configuration), "Meets Requirement with Existing Add-on" (involving additional modules or integrations), "Requires Custom Build" (necessitating a separate project plan), and "Not Offered". For IT Criteria, vendors can select "Meets Requirement", "Partially Meets Requirement", or "Not Offered". Vendors are advised to provide additional context in column F, referencing column E to determine if supplemental information is necessary, and to repeat the completion process for each worksheet. The goal is to provide the City of Englewood with a comprehensive understanding of how proposed solutions align with their functional needs for the new HRIS.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP-25-025_bidnet.pdf | ||
| Attachment B_Functional Needs Requirements Evaluation.xlsx | XLSX spreadsheet | |
| Attachment D_City Acronyms and Terminology.pdf | ||
| Draft Agreement_PSA.doc | DOC document |
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RFP-25-025 Page 1 of 3
RFP Functional Needs Spreadsheet Completion Instructions
Instructions Overview:
1. Columns you are allowed to update:
a. Columns D, “How well does your solution meet the Functional Need?
b. Column G, “Include additional information here or identify the Addendum where it is included”
c. Changing other columns may disqualify your bid.
2. DO NOT alter the dropdown criteria in column D
3. There are three worksheets to be completed
4. All Functional Need Requirements listed are not required but provided to give us a full understanding of your solutions capabilities and enhance our ability to make an informed comparison
5. City of Englewood will be mentioned as City for the rest of this document
Completion Instructions Column Descriptions/Definitions
Column Title Completed By Description A Category City City categorization B Requirement Number City City need identification number C Functional Need
Requirement City Describes the functionality that is needed/wanted D How well does your solution meet the Functional Need?
Offeror Choose the selection for how their solution meets the Functional Need Requirement
E Examples/Additional Instructions
City Specific examples of functionality or request for further information for this Functional Need Requirement
RFP-25-025 Page 2 of 3
F Include additional information here or identify the Addendum where it is included
Offeror Add any additional notes, comments, and explanations in this column or identify the addendum where details information can be reviewed
Completion of Column D
1. Worksheets: Application and Mobile App Criteria
a. Select one of the four available values based on how your solution meets the
Functional Need Requirement:
1. Meets Requirement Out of the Box
1. Requiring only configuration setup is acceptable for this selection
2. Meets Requirement with Existing Add-on
1. If there are other modules or an integration identify this in
Column G and indicate this line item in your pricing
3. Requires Custom Build
1. If this requires a custom build, please note a project plan for this as a separate line item in and addendum and in your pricing
4. Not Offered
2. Worksheets: IT Criteria
a. Select one of the four available values based on how your solution meets the IT Functional Need Requirement:
1. Meets Requirement
2. Partially Meets Requirement
3. Not Offered
3. Click the down arrow beside each row in Column D and select the appropriate value
RFP-25-025 Page 3 of 3
Completion of Column F
1. Review Column E against your selection in Column D to understand if there is additional information you should provide
2. Provide the additional information in Column F or identify which addendum has the needed information for review
Repeat the Completion of Column D and F for each of the other two worksheets
RFP Functional Needs Spreadsheet Completion Instructions
File details come from the government source that posted it. Updated .