Fleet Parts and Services

Hillsborough County Public Schools (HCPS) is seeking proposals for a comprehensive Fleet Parts and Services contract (Solicitation 25500-RFP-DST) to replace the existing truck, bus, and vehicle parts contract expiring on March 3, 2026. The solicitation aims to establish a multi-vendor contract for procuring new and rebuilt parts for HCPS's extensive transportation fleet, which includes 1,100 yellow buses and 650 support vehicles. Vendors must provide original equipment quality parts or equivalent, with pricing based on percentage discounts from manufacturer's suggested retail prices (MSRP). The procurement will evaluate proposals based on technical performance, qualifications, merchandising options, cost/value, delivery procedures, and small business utilization. Key proposal requirements include detailed pricing sheets with brand names, commodities, and pricing structures, with vendors required to have at least three years of experience providing similar commodities and services. The last day for technical questions is October 31, 2025, with proposals due on November 14, 2025. HCPS may conduct an optional second evaluation phase that could include presentations or additional questions, and reserves the right to negotiate terms with top-ranked proposers.

The solicitation includes a Small Business Encouragement Program (SBEP) that encourages vendor participation from local certified small businesses. Vendors must submit an OSD (Office of Supplier Development) certification and indicate how third-party SBEP vendors will be incorporated into their proposal. The contract allows for multiple vendor awards, with an initial term commencing after Board approval and lasting through the first anniversary month, with options to automatically renew for up to four additional one-year periods. The estimated annual budget for this contract is $3,500,000, with HCPS reserving the right to purchase from alternative sources if vendors cannot meet specifications or delivery timelines. Vendors must complete an affidavit confirming they do not have significant connections to specified foreign countries of concern, including China, Russia, Iran, North Korea, Cuba, Venezuela, and Syria. The solicitation covers an extensive fleet inventory of 784 vehicles and trailers, including white fleet vehicles from manufacturers like Ford, Chevrolet, Dodge, Nissan, and Toyota, spanning model years from 1995 to 2025. A consignment inventory model is encouraged, and vendors must be prepared to support the diverse vehicle types across multiple HCPS campuses and departments.