Addendum_1_-_Question_and_Answer.pdf
PDF 158 KB Posted
- Attached to
- Fleet Parts and Services
- Solicitation number
- 25500-RFP-DST
- Issued by
- Florida
About this file
This addendum to a competitive solicitation modifies the Fleet Parts and Services contract (25500-RFP-DST) issued by Hillsborough County Public Schools (HCPS) in Florida. The original solicitation seeks qualified vendors to provide comprehensive fleet parts and services for HCPS's 1,100 yellow buses and 650 support vehicles, with the contract replacing an existing agreement expiring March 3, 2026. The solicitation established a technical questions deadline of October 31, 2025, with proposals due November 14, 2025. The contract term commences following Board approval and runs through the first anniversary month, with options for up to four additional one-year automatic renewals. The estimated annual budget is $3,500,000, and HCPS reserves the right to establish multi-vendor awards and purchase from alternative sources if vendors cannot meet specifications or delivery requirements.
This addendum addresses a critical pricing concern raised by potential bidders regarding the requirement to hold firm pricing for twelve months beginning March 2026, despite pricing being quoted four months in advance in November 2025. The addendum clarifies that awarded vendors may contact HCPS Procurement Services to report tariff-related pricing impacts with supporting documentation; however, no price increases may take effect until after thirty days of HCPS approval. Vendors must acknowledge receipt of this addendum with their formal bid submission. The procurement encourages small business participation through the Small Business Encouragement Program (SBEP) and requires vendors to submit Office of Supplier Development (OSD) certification and demonstrate at least three years of experience providing similar commodities and services.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| SMALL_BUSINESS_ENCOURAGEMENT_PROGRAM9.2.25.pdf | ||
| Attachment_B_-_Pricing_Sheet_-_Fleet_Parts_&_ServicesP.xlsx | XLSX spreadsheet | |
| STATEMENT_OF_NO_BID.pdf | ||
| CONTRACTING_WITH_ENTITIES_OF_FOREIGN_COUNTRIES_OF_CONCERN_PROHIBITED_AFFIDAVIT.pdf | ||
| Updated_Trailer_List_with_Parts_P.xlsx | XLSX spreadsheet | |
| Vendor_Registration_Form_07.10.25.pdf | ||
| WHITE_FLEET_LIST_AS_OF_08-26_-2025.xlsx | XLSX spreadsheet | |
| Attachment_A_-_Market_Basket_Analysis_P.xlsx | XLSX spreadsheet | |
| 25500-RFP-DST_Fleet_Parts_&_Services_P.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
Superintendent Van Ayres
PROCUREMENT SERVICES
ADDENDUM TO COMPETITIVE SOLICITATION
November 3, 2025
Competitive Solicitation No. and Name: 25500-RFP-DST Fleet Parts and Services
Addendum #: 1
NOTICE TO ALL POTENTIAL BIDDERS/PROPOSERS/RESPONDENTS
The above-referenced competitive solicitation is modified as outlined in this addendum. The original competitive solicitation documents and any previously issued addenda remain in full force and effect, except as modified by this addendum, which is hereby made part of the competitive solicitation. Respondents must consider this Addendum when preparing and submitting their bid/proposal/quote/reply.
1. Questions and Answers
The following questions and answers are provided as a matter of information to clarify issues raised regarding the competitive solicitation. To the extent that changes to the competitive solicitation are required based on the questions received, the competitive solicitation has been modified as noted above in the competitive solicitation section of this addendum.
Questions and Answers
Question
With regards to pricing, this bid is due in November 2025 but the bid starts in March of 2026. The bid also says firm pricing for 12 months. Pricing four months in advance and holding that price for twelve months could be financially disastrous for both the vendor and the School Board. How does one forecast pricing with all of the volatility with tariffs let alone price updates that will go on between that time period?
Answer The awarded vendors shall contact Procurement Services with evidence of the impact on HCPS’s prices resulting from the addition or deletion of applicable tariffs. No price increases may take effect until after 30 days of approval by HCPS.
This Addendum shall be construed and governed by the laws of the State of Florida.
Sincerely, Christy Perales, Procurement Officer
THE BIDDER/PROPOSER/RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM WITH YOUR
BID/PROPOSAL/REPLY ON THE FORM PROVIDED IN THE COMPETITIVE SOLICITATION.
1. Questions and Answers
File details come from the government source that posted it. Updated .