SMALL_BUSINESS_ENCOURAGEMENT_PROGRAM9.2.25.pdf
PDF 176 KB Posted
- Attached to
- Fleet Parts and Services
- Solicitation number
- 25500-RFP-DST
- Issued by
- Florida
About this file
This document is a Small Business Encouragement Program (SBEP) informational packet from the Hillsborough County Public Schools (HCPS) Office of Supplier Development (OSD). The program aims to assist and encourage local certified small businesses in seeking procurement opportunities within the school district. The OSD registers vendors who wish to compete in the SBEP, providing guidance on doing business with the school system, informing businesses about upcoming contract opportunities, and supporting the growth of local small businesses.
The document outlines detailed requirements for vendor participation, including the necessity of being an OSD-certified SBEP vendor to be eligible for the program. Vendors must submit a copy of their OSD certificate with their proposal and indicate how third-party SBEP vendors are incorporated into their proposal. The program encourages subcontractor participation, requiring proposers to identify Small Business Enterprise (SBE) utilization expenditures and potential second-tier subcontracts. A "Letter of Intent" form is provided for vendors to detail their proposed SBEP vendor involvement, including the vendor's name, contact information, description of services, and the percentage of total agreement dollars to be allocated to the subcontractor.
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Other files
| File | Type | Posted |
|---|---|---|
| Addendum_1_-_Question_and_Answer.pdf | ||
| Attachment_B_-_Pricing_Sheet_-_Fleet_Parts_&_ServicesP.xlsx | XLSX spreadsheet | |
| STATEMENT_OF_NO_BID.pdf | ||
| CONTRACTING_WITH_ENTITIES_OF_FOREIGN_COUNTRIES_OF_CONCERN_PROHIBITED_AFFIDAVIT.pdf | ||
| Updated_Trailer_List_with_Parts_P.xlsx | XLSX spreadsheet | |
| Vendor_Registration_Form_07.10.25.pdf | ||
| WHITE_FLEET_LIST_AS_OF_08-26_-2025.xlsx | XLSX spreadsheet | |
| Attachment_A_-_Market_Basket_Analysis_P.xlsx | XLSX spreadsheet | |
| 25500-RFP-DST_Fleet_Parts_&_Services_P.pdf |
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SMALL BUSINESS ENCOURAGEMENT PROGRAM (SBEP)
The Office of Supplier Development (OSD) (https://www.hillsboroughschools.org/Domain/2489) assists and encourages local certified small businesses seeking procurement opportunities at Hillsborough County Public Schools. The OSD does this through the following functions:
· Provide guidance on doing business with the Hillsborough County Public Schools.
· Inform businesses about upcoming contract opportunities.
· Advocate for the continued growth and success of certified small local businesses.
· Plan, host, and support local business events targeted at small businesses.
· Provide education and other resources to help increase the use of small businesses.
Businesses can access resources, bidding opportunities, and training. The OSD offers guidance on procurement and contractual opportunities to aid in your growth and success.
The OSD registers vendors who desire to compete as part of HCPS’ Small Business Encouragement Program. If third-party contracts are necessary for the Contractor to complete this contract, HCPS recommends using an OSD-registered SBEP vendor. Complete information is available at https://www.hillsboroughschools.org/Domain/2489.
Vendor Directory. The Proposer must note that only those companies that are OSD-certified SBEP vendors are eligible for participation and recognition in HCPS’ Small Business Encouragement Program. A searchable vendor directory is designed to inform interested parties of registered vendors, at: https://www.myvendorlink.com/agencies/sdhc/vendordirectory.
HCPS will accept only those vendors appearing as registered SBEP vendors on the website. The Proposer must submit with the proposal a copy of the SBEP vendor’s OSD certificate. The Proposer must indicate whether and how third-party SBEP vendors are incorporated into the proposal.
OSD Contact Information. Proposers may contact the OSD office at (813) 635-1240, OSD@hcps.net, 4901 E. Dr. MLK Jr. Blvd., Tampa, FL 33605.
Subcontractor Participation. The Proposer must identify SBE utilization expenditures to HCPS’ OSD-registered SBEP subcontractor(s) that perform a function in the provision of commodities and contractual services in the Proposal. Subcontractor(s) must identify whether they enter second-tier subcontracts with SBEP subcontractors to ensure completion of work. A Proposer who will utilize HCPS SBEP vendor(s) either as secondary or tertiary subcontractor(s) must provide evidence, below. The Proposer-submitted information shall be part of the Agreement with HCPS and agrees to submit regular updates, as mutually agreed with the OSD Officer. A prime vendor (the vendor who will receive payment(s) directly from HCPS) must identify SBEP utilization expenditures to HCPS OSD-certified SBEP subcontractor(s) that perform a function in the provision of the commodities and contractual services in the proposal. Subcontractor(s) must identify whether they enter second-tier subcontracts with SBE sub-contractors to ensure completion of work.
https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hillsboroughschools.org%2FDomain%2F2489&data=05%7C02%7Cerika.james%40hcps.net%7Cfd3da37fdff344b9b7e608ddea4252cf%7C10a8fdf9c2ff4e0d9c191fe2c188164a%7C0%7C0%7C638924292770472620%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=ljkosfD%2BzFU5%2FUwxWYRShhO6jRu6MjVMhvIeCXGMWLs%3D&reserved=0 https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hillsboroughschools.org%2FDomain%2F2489&data=05%7C02%7Cerika.james%40hcps.net%7Cfd3da37fdff344b9b7e608ddea4252cf%7C10a8fdf9c2ff4e0d9c191fe2c188164a%7C0%7C0%7C638924292770509241%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=jbs4UmexkrYQPrQ54c%2B7FKsLEoq%2BqRfteVrK0Dn7y2s%3D&reserved=0 https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.myvendorlink.com%2Fagencies%2Fsdhc%2Fvendordirectory&data=05%7C02%7Cerika.james%40hcps.net%7Cfd3da37fdff344b9b7e608ddea4252cf%7C10a8fdf9c2ff4e0d9c191fe2c188164a%7C0%7C0%7C638924292770537729%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=uphAvrC2VZGC3og6%2Fl5J8twmPngk90%2BwTJKETSDv7jU%3D&reserved=0 mailto:OSD@hcps.net
SBEP VENDOR UTILIZATION - LETTER OF INTENT
SBEP Vendor Utilization Letter of Intent. Proposers who claim to utilize HCPS SBEP vendors must fill in the Letter of Intent below by listing the:
· Name(s) of the proposed SBEP vendors.
· Contact information.
· Description of the commodities and contractual services to be provided.
Services to be Performed by HCPS SBEP Vendor(s). Concerning the proposed subcontract(s) described below, the Proposer promises to compensate the undersigned SBEP vendor(s) (_____ %) percent of the TOTAL dollar value of this Proposal or commensurate with actual dollars to be paid by HCPS.
This Letter of Intent must be completed as instructed and include each SBEP subcontractor proposed in this competitive solicitation. The parties understand that they will enter into a formal agreement for the commodities and contractual services listed herein upon award to the Proposer by The School Board of Hillsborough County, Florida or contracted with Hillsborough County Public Schools.
Signature by Each Proposed SBEP Subcontractor: The undersigned is currently an HCPS OSD-registered SBEP vendor who is prepared to perform the described provision of the Commodities and contractual services relating to this competitive solicitation. The subcontractor understands that services are provided on behalf of the Prime Contractor, not HCPS. HCPS is not responsible for any remuneration on behalf of, or monies owed by, the Prime Contractor.
SBEP Subcontractor Name (A copy of the SBEP OSD certificate is attached. Check one: ☐ Yes, ☐ No)
Contact Name, Address, & Telephone
Name of Proposer Percentage (%) of Total Agreement Dollars to Subcontractor
Description of Commodities and Contractual Services
Name of SBEP Vendor Representative Phone Number
Signature of Authorized SBE Representative Email Address
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