Electronic disease surveillence system

The South Carolina Department of Public Health (DPH) is seeking a comprehensive Electronic Disease Surveillance System (EDSS) through a Request for Proposal (RFP) solicitation for Richland County and statewide implementation. The procurement aims to modernize disease reporting, surveillance, and management for multiple disease conditions including vaccine-preventable diseases, enteric diseases, hepatitis, respiratory diseases, sexually transmitted diseases, tuberculosis, animal rabies, and childhood lead. The system must integrate with existing agency systems, conform to the National Electronic Disease Surveillance System (NEDSS) specifications, and provide a web-based disease reporting platform with an associated user interface. Qualified vendors must demonstrate successful implementation of at least three comparable Commercial-Off-The-Shelf (COTS) systems for state governments or large metropolitan areas, each operational for a minimum of three years. The evaluation criteria will be weighted as follows: Proposed Solution/Methodology (40 points), Qualifications and Experience (15 points), Price (25 points), and Live Virtual Demonstrations (20 points). Key submission dates include a pre-proposal conference held on October 21, 2024, questions due by January 3, 2025, and proposal submissions due by March 5, 2025, at 11:00 AM ET. The anticipated award posting date is May 2, 2025, with an initial contract term of three years and four potential one-year renewal options.

The solicitation does not explicitly outline specific set-aside designations for disadvantaged enterprises, though vendors can claim applicable in-state preferences as outlined in Section 11-35-1524 of the South Carolina Code of Laws. The existing infrastructure involves migrating from the current Conduent Maven (SCION) system, which currently manages infectious disease data across multiple platforms including hospitals, laboratories, and electronic health records. The system must be hosted in a FedRAMP-certified government cloud environment with data centers located in the contiguous United States, supporting approximately 400 active users with an expected annual data growth of 14 percent. While no specific budget has been established, the procurement includes comprehensive requirements for security, data migration, user training, and service level agreements with 99.9 percent uptime guarantees. The contract will include six months of elevated Hypercare support following system go-live, and vendors must provide 24/7 emergency support, comprehensive training, and a detailed Transition Plan. Although precise funding amounts are not specified, federal funding has been allocated for this procurement, and the contract is structured to support a seven-year maximum engagement through an initial three-year term with four potential one-year renewals.