Amendement 4.docx

State of South Carolina

Request for Proposal

AMENDMENT 4

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400027006 01/16/2025

ASHLEY KENNEDY-SHELL

803-737-9931 akshell@mmo.sc.gov SFAA, Div. of Procurement Services 1201 Main Street, Suite 600 Columbia SC 29201

DESCRIPTION: ELECTRONIC DISEASE SURVEILLENCE SYSTEM

USING GOVERNMENTAL UNIT: South Carolina Department of Public Health

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 12/20/2024 03/05/2025 11:00 AM ET (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY:10/21/2024 01/03/2025 12:00 PM ET (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Online Submission in SCEIS and One (1) Redacted Copy submitted online (See “Submitting Redacted Offers” provision Section 4 & “Submitting Confidential Information” Section 2.A.)

Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Non-Mandatory Pre-Proposal Conference

DATE & TIME: 10/18/2024 10/21/2024 10:00 ET AM

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Microsoft Teams

(email akshell@mmo.sc.gov before 12:00 noon on 10/18/2024 for log-on instructions)

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of one hundred and twenty (120) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]PREFERENCES DO NOT APPLY

PREFERENCES DO NOT APPLY

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (MODIFIED)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS:

Responses to Written Questions Received:

1. Question – Question - Attachment J Updated Clarification Instructions worksheet - Cells requiring Contractor data entry are highlighted in light-green to clearly indicate which cells are available for data entry.

Please confirm which cells are highlighted light green in Attachment J, because there are no light-green highlighted cells.

Response: Attachment J has been updated. Please see the revised attachment.

1. Question - Question - Attachment J Updated Clarification Instructions worksheet - Cells that contain titles and formulas are marked in dark blue and gray highlight.

Please confirm that we could include formulas in the marked in dark blue cells, because Attachment J Updated, does not have formulas.

Response: Attachment J has been updated. Please see the revised attachment.

1. Question – Question - Attachment J Updated Clarification

1. Total Cost Summary worksheet - The costs on this worksheet will be automatically calculated using the information entered in the other worksheets.

Please confirm what other worksheets are in Attachment J to complete 1. Total Cost Summary worksheet?

Response: Offerors are to complete the Total Cost Summary tab and the Milestone tab.

1. Question – Question - Attachment J Updated Clarification

1. Total Cost Summary worksheet - Line 26: Milestone 12: Transition to Ongoing Operations Please confirm if this is the line we need to include a price estimate for annual O&M, Milestone 12: Transition to Ongoing Operations as stated in your answer #106?

Response: Line 23 (see revised Attachment J): Milestone 12: Transition to Ongoing Operations should include any costs associated with the transition itself. Recurring annual O&M costs should be broken out in Lines 25 – 32.

1. Question - Question - Attachment J Updated Clarification

1. Total Cost Summary worksheet - Column J: Total Ongoing Cost Please clarify what this column needs to include?

Response: Attachment J has been updated. Please see the revised attachment.

1. Question - RFP Section: Attachment J Updated – 2. Milestone worksheet - Estimated Completion Date after XX/XX/XXXX weeks Please confirm if this worksheet does not need an estimated price value, only the number of weeks?

Response: This tab is for milestones only. Please include the number of weeks to complete each phase of the project.

1. Question – Question 84 Clarification RFP Section: Qualifications – Required Information Page 28 - If requested by the Procurement Officer, submit the following information or documentation for you and for any subcontractor (at any tier level) that you identify pursuant to the clause titled Subcontractor - Identification. Err on the side of inclusion. You represent that the information provided is complete. (a) The general history and experience of the business in providing work of similar size and scope. (b) Information reflecting the current financial position. Include the most current financial statement and financial statements for the last two fiscal years. If the financial statements have been audited in accordance with the following requirements, provide the audited version of those statements. [Reference Statement of Financial Accounting Concepts No. 5 (FASB, December, 1984), as amended.] (c) A detailed, narrative statement listing the three most recent, comparable contracts (including contact information) which have been performed. For each contract, describe how the supplies or services provided are similar to those requested by this solicitation, and how they differ. (d) A list of every business for which supplies or services substantially similar to those sought with this solicitation have been provided, at any time during the past three years. (e) A list of every South Carolina public body for which supplies or services have been provided at any time during the past three years, if any. (f) List of failed projects, suspensions, debarments, and significant litigation.

For clarification, please confirm if the Procurement Officer is requesting/has requested that this information be submitted with the bidder’s proposal as opposed to something that the Procurement Officer may request in the future.

Response: Please submit all information with your offer in Section V. QUALIFICATIONS, Qualifications – REQUIRED INFORMATION clause. Please disregard, “If requested by the Procurement Officer.”

1. Question - Question 83 Clarification RFP Section: V. Qualifications - Page #: 28 RFP Language: (3) Corporate subsidiaries are cautioned that the financial capability of an affiliated or parent company will not be considered in determining financial capability; however, we may elect to consider any security, e.g., letter of credit, performance bond, parent-company corporate guaranty, that you offer to provide.

We intend to provide consolidated [audited] financial statements that are contained in our parent company’s Form 10-k. They include the combined financial results of the offeror’s parent company and subsidiaries, including the offeror. Separate financial statements are not prepared for the offeror and are, therefore, not available. Please confirm this is acceptable. If it is not acceptable, please advise what additional information will be required to be submitted with the offeror’s proposal to show its financial capability.

Response: Please submit your DUNS number with your offer. If additional information is required, the procurement officer may reach out to you.

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