Attachment J v.3.xlsx

This is a cost proposal template for the South Carolina Department of Public Health's Electronic Disease Surveillance System (EDSS) RFP #54000270006. The template establishes a structured framework for proposing costs associated with delivering EDSS requirements over a seven-year contract period. The proposal encompasses four primary phases: Project Initiation and Management, System Design/Build/Validation, Implementation, and Post-Implementation/Project Closeout, with twelve defined milestones requiring state acceptance and sign-off. Offerors must complete all applicable worksheets within the template, including milestone estimated completion dates measured in weeks from a specified contract start date. The contract structure requires proposers to include one-time implementation costs distributed across the initial years according to their proposed timeline, with specific cost allocations for each phase and milestone.

The cost proposal template requires bidders to provide firm fixed pricing for all services outlined in the RFP, with the total bid cost remaining unaffected by any shift in the actual contract start date. Recurring costs must be detailed for help desk support, packaged software, hardware, hosting, cloud subscription services, training, personnel, and travel expenses. All cells in the template that are not applicable are marked with black highlighting, and offerors are prohibited from editing or adjusting cells unless specifically authorized. Offerors warrant that all costs associated with the requested services are included in the proposal and bear responsibility for validating the integrity of cost workbook formulas and links. The template automatically calculates total costs based on information entered in supporting worksheets, requiring offerors to confirm prior to submission that all costs accurately reflect the complete proposal total for services outlined in the RFP.