Contract Pricing for Custodial Supplies and Equipment

Community Unit School District #300 in Algonquin, Illinois is seeking sealed bids for a comprehensive contract covering custodial supplies and equipment for district-wide use. The procurement encompasses a wide range of products including floor finishes, strippers, paper products, liners, foam soap, sanitizers, cleaning products, custodial hardware, and specialized equipment such as burnishers, scrubbers, extractors, vacuums, and washing machines. Bids will be received electronically via BidNet until 10:00 AM CT on Wednesday, October 22, 2025, with a virtual public bid opening conducted through Google Meet. A non-mandatory document review pre-bid meeting is scheduled for Wednesday, October 8, 2025, at 10:00 AM. Vendor qualifications include being an authorized dealer, providing bilingual (English/Spanish) training on product use and handling, and offering chemical dispensing systems at no additional charge. The district requires detailed pricing, product specifications, Safety Data Sheets (SDS), and comprehensive product information including case packs, unit prices, lead times, and dilution ratios. Evaluation will incorporate the Urban Consumer Price Index (CPI-U) for potential price adjustments.

The contract is structured for an initial one-year term with potential for two additional one-year extensions, beginning January 1, 2026. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, vendors must comply with Illinois state regulations including the Prevailing Wage Act and drug-free workplace requirements. Minimum order quantities are established at $200 for supplies and $500 for equipment, with all pricing to include shipping and handling. The district will issue separate purchase orders to successful bidders for delivery to all District 300 locations, and is tax-exempt with Exemption Number E9996-0079-07. The bid intends to award the contract at the December 16, 2025 regular meeting, with estimated purchase amounts provided but not guaranteed as committed purchases. Although specific budget ranges are not detailed, the comprehensive nature of the procurement suggests a substantial annual investment in custodial and maintenance supplies across the district's facilities.