Construction - Elevator Maintenance - WV Guard Statewide

The West Virginia Department of Administration Purchasing Division is requesting quotes for elevator preventive and corrective maintenance services across all West Virginia Army National Guard facilities statewide under CRFQ 0603 ADJ2700000003, with quotes due August 27, 2026, at 1:30 PM EST. The mandatory pre-bid meeting was held July 29, 2026, at 10:00 AM EST; vendor technical questions were due August 17, 2026, at 11:00 AM EST. This is Addendum No. 2 to the original solicitation.

The scope covers elevator maintenance and repair at multiple WV National Guard locations including Charleston, Kingwood, Montgomery, Martinsburg, Fairmont, Williamstown, Glen Jean, and Buckhannon. The contract is a multi-vendor award, open-end master agreement for ongoing services. Vendors must field-verify equipment at each facility during the two-week period following the pre-bid meeting. Services include preventive maintenance for elevator models manufactured by Dover, Kone, Otis, Virginia Controls, Schindler, Thyssen-Krupp, and National Wheelovator. Vendors must comply with ASME A17.1/CSA B44 safety code, maintain 24-hour emergency telephone service, respond to corrective maintenance calls within two hours and arrive on-site within four hours, and achieve a minimum 80% passing rate for annual elevator inspections. All preventive maintenance labor and parts are included in a monthly charge; corrective maintenance is billed hourly for labor plus parts at vendor cost multiplied by a specified markup. Vendors must provide a 12-month warranty on all labor and maintain continuous inventory of replacement parts.

The total contract value shall not exceed $500,000 in accordance with West Virginia Code 5-22-1(a)(5), inclusive of all initial and renewal periods, delivery orders, and change orders. The contract may be renewed upon mutual written consent in successive one-year periods. Pricing submissions use Exhibit C Pricing Pages with commodity code 72154010. Vendors must acknowledge receipt of all addenda or risk bid disqualification. Inquiries should be directed to buyer David H. Pauline at 304-558-0067 or david.h.pauline@wv.gov.