Computer Equipment & Peripheral Devices

The Town of Stratford, Connecticut, located in Fairfield County, is seeking competitive bids for a comprehensive computer equipment and peripheral devices procurement scheduled for September 2024. The solicitation (BID 2025-05) invites vendors to submit proposals for desktop and laptop computer equipment, with the option to bid on all items or selected line items. Vendors must provide detailed pricing, including final costs, delivery lead times, equipment specifications for any equivalent items, and warranty terms. The bid period runs from August 19, 2024, at 4:00 PM EDT to August 29, 2024, at 10:00 AM EDT, with a vendor question and answer period from August 19 at 4:15 PM EDT to August 23 at 12:00 PM EDT. The Town will consider both new and refurbished equipment, requiring clear indication of the equipment's condition. Bid submissions must be physical copies delivered to the Purchasing Agent, with electronic submissions explicitly prohibited. Evaluation criteria include pricing, delivery capabilities, equipment specifications, and warranty terms, with the Town reserving the right to award to a single vendor for all items or multiple vendors for individual line items.

The solicitation does not specify any specific set-aside designations or restrictions for disadvantaged businesses or specific types of organizations. No information is provided about incumbent vendors or existing technology infrastructure that might require integration. The procurement is open to all vendors, with the Town's purchase contingent upon available budget. Payment terms are set at Net 30 days, with delivery specified as Free On Board Destination. While the total estimated contract value is not disclosed in the documentation, the procurement is focused on replacing desktop and laptop computer equipment in September 2024. All vendor communications must be submitted in writing to the Purchasing Agent, Philip Ryan, with verbal communications strictly prohibited. The Town maintains flexibility in its approach, potentially awarding the contract to a single vendor for all items or purchasing individual line items from multiple vendors based on the most advantageous proposals.