Compensation & Classification

The City of DeBary, located in Volusia County, Florida, issued a Request for Proposals (RFP) for a comprehensive compensation and classification study covering all job classifications except five elected officials. The study requires a qualified firm to provide employee questionnaires, conduct job audits and personal interviews to verify and validate job classifications, and review existing job descriptions for alignment with performance evaluations, ADA compliance, and Commercial Driver's License requirements. Key deliverables include developing a compensation plan that ensures internal equity, conducting a market compensation survey of public and private labor comparables, and capturing comprehensive benefits information such as health, life, dental, vision, and disability insurance, pension, and leave plans. The RFP mandated that respondents submit seven signed copies and one electronic copy by the due date of Tuesday, July 22, 2014, at 2:00 p.m. at City Hall. Submission requirements included a letter of transmittal, identification of key personnel, organization qualifications, scope of services agreement, detailed fee proposal, references from five similar projects completed within the previous five years, and executed non-collusion and compliance forms.

The RFP did not specify specific set-aside designations or restrictions for disadvantaged enterprises. No incumbent vendors were mentioned in the available documentation. The City indicated it would pay a fixed fee upon receipt and approval of the final report, with all costs to be fully disclosed in the proposal without hidden expenses. While a specific budget range was not explicitly stated, the scope suggests a comprehensive study for a small municipality with 28 full-time employees. The procurement process reserved significant flexibility, with the City retaining the right to reject all proposals, waive formalities, award in any manner deemed advantageous, or solicit alternative proposals. Written inquiries for RFP interpretations were required to be submitted by 3:00 p.m. on July 15, 2014, providing potential respondents an opportunity to seek clarification before the proposal deadline.