Compensation & Classification

Closed State & local contract opportunity

Solicitation number
04-14
State
Florida
Responses due

Opportunity facts

Jurisdiction
Point of contact

Updated .

About this opportunity

Written by GovTribe AI ·

The City of DeBary, located in Volusia County, Florida, issued a Request for Proposals (RFP) for a comprehensive compensation and classification study covering all job classifications except five elected officials. The study requires a qualified firm to provide employee questionnaires, conduct job audits and personal interviews to verify and validate job classifications, and review existing job descriptions for alignment with performance evaluations, ADA compliance, and Commercial Driver's License requirements. Key deliverables include developing a compensation plan that ensures internal equity, conducting a market compensation survey of public and private labor comparables, and capturing comprehensive benefits information such as health, life, dental, vision, and disability insurance, pension, and leave plans. The RFP mandated that respondents submit seven signed copies and one electronic copy by the due date of Tuesday, July 22, 2014, at 2:00 p.m. at City Hall. Submission requirements included a letter of transmittal, identification of key personnel, organization qualifications, scope of services agreement, detailed fee proposal, references from five similar projects completed within the previous five years, and executed non-collusion and compliance forms.

The RFP did not specify specific set-aside designations or restrictions for disadvantaged enterprises. No incumbent vendors were mentioned in the available documentation. The City indicated it would pay a fixed fee upon receipt and approval of the final report, with all costs to be fully disclosed in the proposal without hidden expenses. While a specific budget range was not explicitly stated, the scope suggests a comprehensive study for a small municipality with 28 full-time employees. The procurement process reserved significant flexibility, with the City retaining the right to reject all proposals, waive formalities, award in any manner deemed advantageous, or solicit alternative proposals. Written inquiries for RFP interpretations were required to be submitted by 3:00 p.m. on July 15, 2014, providing potential respondents an opportunity to seek clarification before the proposal deadline.

Opportunity text

As posted by the source.

The City of DeBary invites proposals from qualified firms experienced in conducting compensation and classification studies. The study is to include all classifications except the five elected officials with the following objectives: • Provide questionnaires for completion by all employees. Job audits should be conducted to verify and validate the information provided on the job questionnaires. Conduct personal interviews with employees, supervisors, and directors. This process should identify whether job classes are correctly placed in the organizational hierarchy and if individuals within the classes are correctly classified. • Review and make any necessary recommendations regarding the City's current job descriptions as they relate to performance evaluations, ADA compliance criteria and the assignment of Commercial Driver's License requirements to certain positions. Provide a mechanism for placing newly created job classifications into the City's pay structure. • Conduct a compensation survey of public and private labor market comparables using a survey document designed specifically for the City of DeBary. The survey should be designed to capture not only base salary information, but comprehensive benefits information (inclusive of health, life, dental, vision, and disability insurance; deferred compensation; pension; leave plans and incentives; and salary schedules or pay plans) to ensure that the City is competitive in its total compensation package. relative to internal factors and external markets. • Develop a compensation plan that fairly and equitably compensates all employees. Conduct analysis that addresses the issue of internal equity. Recommend the assignment of each classification to a pay grade. Group positions based upon duties performed, knowledge, skills and abilities for the position. • Review and make any necessary recommendations regarding the current Personnel Rules and Regulations. • Examine the City's current assignment of exempt versus non-exempt positions as they relate to the Fair Labor Standards Act and make appropriate recommendations with justification. • Make presentation to Council or others as needed. INSTRUCTIONS FOR PROPOSALS 1. Sealed proposals will be received at City Hall, 16 Colomba Road, DeBary, FL 32713 no later than 2:00 p.m. on July 22, 2014. Proposals will not be accepted after this time. 2. Proposals must be delivered in a sealed envelope or sealed box with the name of the proposer and "RFP #04-14" clearly marked on the outside. No telegraphic or facsimile proposal submissions will be accepted. 3. Cost of the preparation and submittal of proposals is an operational cost of the proposer, and the City of DeBary will not be responsible for any such costs incurred. 4. Sealed Proposals, 7 signed copies and one electronic copy on CD, shall be delivered to the City. Faxed, emailed or other electronic formats will not be accepted. 5. Proposals received after the deadline will not be considered and will be placed in the file unopened. It is the sole responsibility of the Proposer to assure timely delivery of their response.

Files

File Type Posted
RFP_class_pay_study_July_2014.pdf PDF
CONTRACT_-_Title_Page_-_Bid_Document.pdf PDF

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