Carpet, Luxury Vinyl and Tile Floor Cleaning (SBE Set-Aside)

The Hillsborough County Board of County Commissioners is issuing a competitive sealed bid invitation for carpet, luxury vinyl tile plank, and custom Cuban cement tile floor cleaning services at various County facilities under solicitation number ITB-26-00128. The contract encompasses cleaning services across 28 library service locations, 2 children's services locations, and 1 administration location throughout Hillsborough County, with cleaning specifications including monthly hot water extraction for carpet areas, monthly cleaning of luxury vinyl plank and tile floors at library facilities, and quarterly carpet cleaning at children's services and administrative locations. Bidders must hold an Institute of Inspection Cleaning and Restoration Certification (IICRC) and ensure all carpet-cleaning employees maintain a Commercial Carpet Maintenance Technician (CCMT) certification, while also obtaining comprehensive insurance coverage, passing Level 2 background screening, and complying with E-Verify employment eligibility verification requirements. The contract is structured as a four-year term with an estimated project value of $1,332,869.50, and pricing shall remain constant regardless of changes to floor composition ratios between carpet and luxury vinyl plank throughout the contract term. Bids must be submitted exclusively through the County's electronic bidding system (Euna Procurement) by March 6, 2026, at 2:00 P.M. Eastern Time, with award made to the lowest responsive and responsible bidder; the County reserves the right to reject all bids if deemed excessive and unreasonable. Contractors must comply with mandatory drug-free workplace requirements under Florida Statute 287.087, provide direct deposit authorization, complete a Substitute W-9 Form for tax reporting purposes, and maintain required insurance coverages including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 general aggregate), Automobile Liability ($300,000–$1,000,000), Workers' Compensation, and Professional Liability ($1,000,000 per claim).

This solicitation is designated as a Small Business Enterprise (SBE) Set-Aside, restricting eligibility to businesses registered with the Hillsborough County SBE Division as of the bid due date of March 6, 2026, meaning only qualified small businesses may submit bids for consideration. No incumbent vendors or current contractors are identified in the solicitation documents, indicating this represents a new or rebid opportunity for the County's floor cleaning services. The County does not guarantee minimum purchase quantities and expressly reserves the right to adjust service locations, flooring composition, cleaning frequency, and service schedules as needed throughout the contract period, providing flexibility to accommodate facility changes and operational requirements. The contract includes provisions for annual price adjustments based on the Consumer Price Index for All Urban Consumers (CPI-U) calculated from the baseline index at contract commencement, allowing for cost escalation over the four-year term while protecting the County against excessive price increases. The estimated total project value is $1,332,869.50 over the four-year contract period, with pricing not including state sales tax or federal excise taxes as Hillsborough County is tax-exempt.