Bill Dance Signature Lake Signage - UPDATED

The Tennessee Department of Tourist Development is requesting quotes for fabrication, delivery, and installation of signage at Bill Dance Signature Lake within Herb Parsons Refuge in Collierville, Tennessee, with quotes due June 23, 2026 at 2:00 p.m. and questions due June 15, 2026. The State will award a single contract to one vendor for all signage items.

The scope includes one 96-inch by 73-inch monument sign with aluminum panels and stacked-stone base, one 12-inch by 18-inch directional sign, one 96-inch by 106-inch kiosk sign with aluminum composite material (ACM) panels and aluminum roof, three 30-inch by 96-inch banner signs, and three photography signs (selfie, frame, and cut-out) without installation. All signage must comply with ADA standards, include reflective ACM or equivalent materials with protective UV lamination coatings, and adhere to specified brand guidelines for color palette, logos, and typography. The monument sign must be installed by July 22, 2026; all other signs by August 22, 2026. Installation requires a preliminary meeting with the State upon award, a walk-through site orientation with mock-up simulations within seven days, and 24-hour advance scheduling. A mandatory utility location check must precede all digging or installation work. Site visits are recommended but not mandatory. All signage is subject to inspection and acceptance by TDTD; nonconforming supplies must be corrected or replaced at the contractor's expense.

Respondents must submit an Edison Supplier Number, Certificate of Insurance with minimum $1 million Commercial General Liability and $1 million Workers' Compensation coverage (with the State as additional insured), Revenue Registration Exemption, and W-9 form with their quotes. Quote validity must be specified as 30, 60, or 90 days. Pricing must be submitted as firm bids with no contingency for errors. State responses to vendor questions are due June 17, 2026. The State reserves termination rights without cause upon written notice, and compensation is contingent upon purchase order issuance and sign installation.