Request_for_Quote_State_Lake_Signage_V3_6_17_26_ADA.pdf
PDF 215 KB Posted
- Attached to
- Bill Dance Signature Lake Signage - UPDATED
- Solicitation number
- RFQ 32601-26006
- Issued by
- Shelby County, Tennessee
About this file
Request for Quote Summary
This Request for Quote document is issued by the Tennessee Department of Tourist Development for fabrication, delivery, and installation of signage at Bill Dance Signature Lake within Herb Parsons Refuge in Collierville, Tennessee. The project encompasses seven signage items: one 96-inch by 73-inch monument sign with aluminum panels and stacked-stone base, one 12-inch by 18-inch directional sign, one 96-inch by 106-inch kiosk sign with aluminum composite material panels and aluminum roof, three 30-inch by 96-inch banner signs, and three photography signs (selfie, frame, and cut-out) to be supplied without installation. All signage must comply with ADA standards and include reflective materials with protective UV lamination coatings per state brand guidelines. Vendor questions are due June 15, 2026, with state responses due June 17, 2026. Quotes are due June 23, 2026 at 2:00 p.m. The monument sign must be installed by July 22, 2026, with all remaining signage completed by August 22, 2026. Site visits are recommended but not mandatory. A single contract will be awarded to one vendor for all signage items, and the State reserves the right to terminate without cause upon written notice.
Respondents must submit firm bids with no contingency for errors and specify quote validity as 30, 60, or 90 days. Required documentation includes an Edison Supplier Number, Certificate of Insurance with minimum $1 million Commercial General Liability and $1 million Workers' Compensation coverage naming the State as additional insured, Revenue Registration Exemption, and W-9 form. Installation requirements include a preliminary meeting upon award, a walk-through site orientation with mock-up simulations within seven days of award, and 24-hour advance scheduling. A mandatory utility location check must precede all digging or installation work. All signage is subject to inspection and acceptance by the Tennessee Department of Tourist Development, with nonconforming supplies corrected or replaced at the contractor's expense. Compensation is contingent upon purchase order issuance and successful sign installation.
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Text version
09.18.25 LPA
S T A T E O F T E N N E S S E E
TENNESSEE DEPARTMENT OF TOURIST DEVELOPMENT
Informal Purchases – Request for Quotes
Release 3
Date: 6/11/26 Reference Number: 32601-26006
1. Please complete the information below and send this Request for Quotes to:
Kelly Johns| Procurement Director Tennessee Tower, 13th Floor 312 Rosa L. Parks Ave., Nashville, TN 37243 Kelly.Johns@tn.gov | o. (615) 306-3313
EVENT
TIME
(central time zone)
DATE
1. Event Issued June 11, 2026
2. Q&Cs Deadlines June 15, 2026
3. State Responses June 17, 2026
4. Response Deadline 2:00 p.m. June 23, 2026
2. State response to questions and comments in the table below and to clarify this RFQ.
QUESTION / COMMENT STATE RESPONSE
1 Existing Signage: Are there existing signs on-site? If so, who is responsible for their removal?
No, no existing signs that will need to be removed.
2 Submission: What is the method for bid submisison, email or bid net?
Email to Kelly.Johns@tn.gov
3 Timeline: Would it be possible to grant an extension for the monument sign portion of the bid? The June 22nd deadline is quite tight, and is not achievable.
The State’s preferred completion date for the monument sign installation is July 22, 2026. If completing the full monument sign by that date is not feasible, the State will accept any portion of the line items that can be completed by July 22, 2026. A ceremony is scheduled for July 23, 2026, so any work that can be completed before that date is helpful.
mailto:Kelly.Johns@tn.gov
QUESTION / COMMENT STATE RESPONSE
See revised bid sheet to insert achievable dates you are able to complete each line item.
4 Tax & Wages: Is this project taxable, and is it subject to prevailing wage requirements?
No, the State is tax exempt. This project is not subject to prevailing wage requirements.
5 Sourcing: Should the proposal adhere to "Buy America" guidelines, or are international materials permitted?
There is no “Buy America” guideline for this project.
6 Manufacturers: Are equivalent products acceptable, or are the specified manufacturers mandatory?
Equivalents are acceptable and will be reviewed during the award process.
7 Budget & History: Is there a defined budget range for this project, or are any previous bid tabulations available for review?
The budget for this project is estimated at $65,000. There is no previous bid.
8 Line 7 describes a cut-out sign, where is that in the Signage Package?
See revised Signage Package V2.
All Responses are due by: 2:00 p.m. June 23, 2026
Please provide a quote for the following line(s) and return this document by email:
Kelly.Johns@tn.gov
Line Qty.
Unit of Measure
(UOM)
Description Unit Price
Per Line
Check which signs you are able to install by July 22, Total Line Amount
(QTY x UOM)
1 1 EA Monument Sign
2 1 EA Directional Sign
3 2 EA Kiosk Sign
4 3 EA Banner Sign
5 1 EA Selfie Sign
6 1 EA Frame Sign
7 1 EA Cut-out Sign
Total
Amount:
mailto:Kelly.Johns@tn.gov
The State will award a single contract.
I (We) propose to furnish and deliver any and all of the goods and/or services named in this Request for Quotes, and for which I (we) have set prices in my (our) offering.
1. Company Name: _______________________________________________________________
2. Edison Supplier Number: ________________________________________________________
3. Print Contact Person Name: ______________________________________________________
4. Title: ________________________________________________________________________
5. Company Address:_______________________________________________________________
6. Phone Number: ________________________________________________________________
7. Email Address: _________________________________________________________________
8. Date: ________________________________________________________________________
9. Number of days the quote is valid: (please circle) 30 – 60 – 90 – N/A
10. Confirm you are able to install all signs August 22, 2026: (please circle) Yes or No.
11. Confirm you have read and understand the Certificate of Insurance requirements: (please circle) Yes or No.
Signature of Respondent:
During award process, or if available with your bid, please provide the following:
11. Certificate of Insurance, #24 of the T&Cs
12. Revenue Registration Exemption, #13 of the T&Cs
13. W-9, Respondents can register online at the State of Tennessee Supplier Portal:
Edison Portal
Attachments: 1) State of Tennessee Terms and Conditions
2) Specifications
3) Map of Lake
4) BDSL Signage Package
5) State’s tax exempt form
Thank You!
https://hub.edison.tn.gov/psc/fsprd/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL?LP=EP_COSP_PUBLIC_HOME_FL
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