AW-183rd HVAC Control SPSSC-DM

The State of Illinois Department of Military Affairs is procuring HVAC control system maintenance, inspections, repairs, and preventive maintenance services for the 183rd Air Wing's building automation system (BAS) through a small purchase with sole source conditions procurement mechanism. The procurement is being conducted on behalf of St. Clair County, Illinois, with a posted date of December 31, 2025, and a due date of January 5, 2026. The vendor must provide comprehensive preventative maintenance services including monthly scheduled visits, annual software upgrades for EcoStruxure Automation Servers and Enterprise Server software, and facility optimization services for Schneider Electric Controls systems featuring I/A field-level controllers. All work must be performed during normal business hours (8:00 AM to 5:00 PM, Monday through Friday, excluding holidays) by specially trained and certified technicians authorized to maintain these proprietary Schneider Electric systems, with proof of certification required prior to award. The vendor is responsible for furnishing all labor, materials, tools, and equipment; submitting invoices within 30 days of completion; and developing and maintaining quality control procedures to identify, prevent, and ensure non-recurrence of defective services. The initial contract term is one year from the date of final signature, with a maximum total term not to exceed ten years including renewals or extensions, and the vendor must maintain commercial general liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by law, with the State named as an additional insured.

This procurement is not open to competitive bidding and carries no stated set-asides for minority-owned, women-owned, veteran-owned, or persons with disabilities-owned businesses, as it is designated a small purchase with sole source conditions. The incumbent vendor is Alpha Controls & Services, which has maintained an established relationship with the Illinois Air National Guard for over 20 years and serves as the authorized partner for Schneider Electric products and solutions within the territory encompassing the 183rd Air Wing facility. The facility maintains significant existing investments in Schneider Electric's family of building management systems, including Barber-Colman Network 8000, I/A Series, and EcoStruxure platforms, with facility staff possessing extensive operational knowledge managing these systems. The contract is classified as a prevailing wage service contract, requiring vendors to pay service workers no less than the general prevailing wage rate in St. Clair County, Illinois, and no subcontractors are permitted under this contract. The initial contract value is $58,911.00 for the first year, with pricing structured on a firm basis and subject to yearly adjustment based on current Schneider Electric price schedules; parts and materials will be invoiced at the vendor's cost, with quarterly advance payments required under standard net 30-day payment terms.