103025 183rd HVAC Control SPSSC Quote.pdf

PROPOSAL

Proposed By System Support Agreement for

David Kleckler IANG Project Manager Proposal #: ACS25-7061 M: 217-685-1956 Proposal Date: 10/2/2025 E: davidk@alphaacs.com

2867 Via Verde

Springfield, IL 62703

Alpha Controls & Services is pleased to present the following Support Services Agreement for your facilities.

Through the Support Services Agreement, you will realize the benefit of preferred material/labor pricing and preventative maintenance for the HVAC control systems throughout your facilities(see attached equipment list).

After service is completed, a detailed site report will include recommendations on field equipment that requires repair or replacement and potential control and mechanical strategy changes that will yield energy conservation or improved occupant comfort.

Included in our proposal are monthly visits per year to complete required preventative maintenance per the included Visit Schedule & Tasking Sheets. This ongoing process will assure energy efficient operation of facility systems.

Included in this contract are the following additional benefits;

• Annual Software upgrades of EcoStruxure Automation Servers and Enterprise Server.

Clarifications

• A service tech will be onsite to perform visits per the schedule included below.

• See included Tasking Sheets, which detail specific tasks assigned in visit schedule.

• Required repair or system modifications, beyond the scheduled visits, will be billed at the current contract rate.

Exclusions

• Existing system deficiencies and corrective actions.

• Controls or Mechanical issues existing in current HVAC System.

• Holiday, Overtime or Shift Premium Time.

• Bonding, Permits, Federal/State/Local Taxes.

• Replacement of existing no longer manufactured Schneider Electric IA series controllers, 3rd party BACnet integrated controllers, meters, and related power monitoring equipment.

TERMS OF PAYMENT: This Service Agreement shall begin on the 1st day of the month, following the signed proposal date and shall continue for the agreed upon number years. After the initial term, either party may renew this agreement upon thirty-(30) day’s written notice prior to the anniversary date of the agreement. The contract price shall be subject to adjustment yearly. Material pricing will be based on the current Schneider Electric WWL price schedule at all times during the contract period. This agreement is paid in advance on a quarterly basis, with first payment due within 30 days of issuance of agreement. All subsequent invoices will be due at the beginning of each subsequent quarter under standard terms.

This proposal, including the attached pages constitutes the entire agreement and shall become a valid contract after customer acceptance and credit approval by Alpha Controls & Services. This agreement supersedes all prior presentations and agreements not incorporated herein.

Offer Term Price (excludes applicable sales tax)

Acceptance (Initial)

One Year Renewal 1 Year $58,911 Pricing does not include applicable sales tax

The standard terms and conditions of sale are attached and are a part hereof:

Proposed By Accepted By

Signature David Kleckler Signature

Name David Kleckler Name

Title Project Manager Title

Company Alpha Controls & Services, LLC. Company

Date October 2, 2025 Date

NOTWITHSTANDING ANY INCONSISTENT OR ADDITIONAL TERMS THAT MAY BE ENBODIED IN YOUR PURCHASE ORDER, SELLER WILL ACCEPT YOUR ORDER SUBJECT ONLY TO THE TERMS OF THE WRITTEN CONTRACT BETWEEN US UNDER WHICH YOUR ORDER IS PLACED. IF NO SUCH CONTRACT EXISTS SELLER WILL ACCEPT YOUR ORDER ONLY ON THE EXPRESS CONDITION THAT YOU ASSENT TO THE TERMS AND CONDITIONS CONTAINED ABOVE AND ON THE REVERS SIDE HEREOF; AND YOUR ACCEPTANCE AND RECEIPT OF THE GOODS SHIPPED HEREUNDER SHALL CONSTUTUTE ASSENT TO SUCH TERMS AND CONDITIONS

All goods, services, and Firmware furnished by Alpha Controls & Services (“Supplier”) are governed by these standard terms and conditions, and every agreement or other undertaking by Supplier is expressly conditioned on assent hereto by the buyer, and any end user with whom Supplier undertakes to deal, of Supplier’s goods, services, and Firmware (“Customer”). These standard terms and conditions supersede all inconsistent printed terms submitted by Customer prior to Supplier’s order acknowledgment. They may be varied only by a typed or legibly handwritten notation on the face of Supplier’s quotation or order acknowledgment, Customer’s purchase order form, or similar documents. Product and sales policy sheets and the like published from time to time by Supplier shall supplement but not supersede these standard terms and conditions. SUPPLIER IS NOT BOUND TO FURNISH ITS GOODS, SERVICES OR FIRMWARE EXCEPT IN ACCORDANCE WITH THE TERMS OF ITS ORDER ACKNOWLEDGMENT, FIRM QUOTATION, OR OTHER SIMILAR DOCUMENT ISSUED OVER THE SIGNATURE OF AN AUTHORIZED EMPLOYEE OF SUPPLIER. SUPPLIER’S REPRESENTATIVES, DISTRIBUTORS, DEALERS AND OTHER NON-EMPLOYEES HAVE NO AUTHORITY TO BIND SUPPLIER.

1. Firmware. The terms “goods” as used herein shall include Firmware which shall mean the set of instructions, consisting of symbolic language, processes, logic, routines, and programmed information in the form of firm or soft media relating to any of the goods and all revisions and modifications thereof.

2. Price/Delivery Terms. Unless otherwise provided on Supplier’s order acknowledgment, price and delivery terms are FOB Supplier’s plant and do not include sales, use, or other taxes. Supplier may, at its option, make partial shipments and invoice for same.

3. Payment/Credit/Security. Payment terms for buyers with a credit standing deemed adequate by Supplier are net 30 days from date of invoice. Supplier shall be entitled to charge interest thereafter at a rate permitted by law, but in no event to exceed 1½% per month. Whenever Supplier in good faith deems itself insecure, Supplier may cancel any outstanding contracts with Customer, revoke its extension of credit to Customer, reduce any unpaid debt by enforcing its security interest, created hereby, in all goods (and proceeds therefrom) furnished by Supplier to Customer, and take any other steps necessary or desirable to secure Supplier with respect to Customer’s payment for goods and services furnished or to be furnished by Supplier.

In the event Customer for any reason withholds payment of any amount due Supplier, Supplier may declare itself insecure and suspend further shipment to Customer until Customer places the withheld amount in escrow and gives adequate security for further shipment or until Customer satisfies Supplier that Customer was entitled to withhold such amount. Supplier shall be entitled to recover from Customer all costs, including reasonable attorney’s fees, incurred by Supplier in connection with the collection of any amount due Supplier.

4. Cancellation by Customer.

(a). Except as provided in sub-paragraph (b) below, Customer’s wrongful non-acceptance or repudiation of a contract to purchase Supplier’s goods or services shall entitle Supplier to recover the price or, where an action for the price is not permitted by law, damages, as provided by law, including Supplier’s lost profits. In this connection all goods purchased and all services furnished by Supplier in complete or partial fulfillment of a special order from Customer shall be deemed identified to the contract between Supplier and Customer.

(b). Customer’s wrongful non-acceptance or repudiation of a contract to purchase from Supplier goods which Supplier generally carries in inventory as stock items (or which are otherwise readily resalable by Supplier at a reasonable price) shall entitle Supplier to recover damages, as provided by law, including Supplier’s lost profits.

5. Warranty. Supplier warrants that all new and unused goods furnished by Supplier are free from defect in workmanship and material as of the time and place of delivery by Supplier. Except for goods and services furnished by Supplier through its employees arising out of orders solicited by Supplier’s Representatives and duly accepted by Supplier, Supplier does not warrant, and shall not be liable for, the quality of any goods or services furnished or to be furnished by representatives, distributors, dealers or other non-employees of Supplier.

As a matter of general warranty policy, Supplier honors an original buyer’s warranty claim in the event of failure, within 12 months from the day of delivery by Supplier to the site for Alpha Controls & Services equipment and for Building Management Systems goods, which have been installed and operated under normal conditions and in accordance with generally accepted industry practices. This general warranty policy may be expanded or limited for particular categories of products or customers by information sheets published by Supplier from time to time:

The express warranties provided above are in lieu of all other warranties, express or implied. IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR PARTICULAR PURPOSES ARE EXCLUDED WITH RESPECT TO ANY AND ALL GOODS AND SERVICES FURNISHED BY SUPPLIER.

In case of Supplier’s breach of warranty or any other duty with respect to the quality of any goods, the sole and exclusive remedies therefore shall be, at Supplier’s option,

(1) repair, (2) replacement, or (3) payment of or credit for the purchase price (less reasonable depreciation based upon actual use) upon return of the non-conforming goods or parts.

Return authorization must be obtained from Supplier prior to the return of any defective material. All unauthorized returns will be sent back, freight collect, to the Customer. All returns must be made with transportation prepaid by the Customer. Supplier’s examination of the units must disclose to its satisfaction that defects exist and have not been caused by misuse, neglect, improper installation, repair, alteration or accident before replacement is made or credit issued.

6. Force Majeure. Supplier and Customer assume the non-occurrence of the following contingencies which, without limitation, might render performance by Supplier impractical: strike, riots, fires, war, late or non-delivery by suppliers to Supplier, and all other contingencies beyond the reasonable control of supplier.

7. No Consequential Damages. Under no circumstances shall Supplier be liable to any person (including distributor) for loss of use, income, or profit or for incidental, special or consequential or other similar damages, arising, directly or indirectly out of or occasioned by the sale, operation, use, installation, repair or replacement of the goods or services, whether such damages are based on a claim of breach of express or implied warranties (including merchantability or fitness for a particular purpose), tortious conduit (including negligence and strict liability) or any other cause of action, except only in the case of personal injury where applicable law requires such liability.

8. Governing Law. The law of the State of Illinois shall govern all transactions to which these standard terms and conditions apply.

9. Prices in this quotation remain in effect for 45 days from date of issue.

Services Schedule Alpha Controls & Services will maintain the system or equipment listed in the Equipment Schedule:

I. SCHEDULED MAINTENANCE

a. Specially trained technicians, engineers and mechanics are available to conduct the necessary tasks to ensure that your systems equipment is properly maintained.

b. All work will be conducted during normal working hours (7am to 5pm, Monday through Friday, excluding holidays).

c. Each piece of covered equipment receives an inspection and thorough preventive maintenance routine as appropriate.

d. Periodic tests and adjustments are made to ensure efficient and reliable operation of major components.

Alpha Controls & Services will perform scheduled preventative maintenance inspections as indicated in the proposal. Specific maintenance intervals will be determined by our experience, manufacturers’ recommendations, usage, and location unless otherwise noted.

e. Each scheduled call has a specific set of tasks detailing exactly what needs to be performed and what special skills, tools or instruments are required to keep equipment operating at peak level.

f. A typical scheduled preventative maintenance service procedure will consist of;

Analyze and adjust/calibrate, as appropriate/required, the applicable temperature sensors, humidity sensors, actuators, damper linkages, valves & assemblies, diagnostic LEDs, printers, power supplies, work stations, controllers, input/output points, communication cabling, transmitters, transducers, GUI database and UPS for the EMS system.

g. A service report will be completed after each call and provided to the Customer. A duplicate record will be maintained at Alpha Controls & Services to document the work performed.

II. REPAIR SERVICES

If in the course of a service call, it is determined that a repair to the covered system or a replacement of a component within the system would be beneficial, the following repair schedules apply:

a. Support Services Agreement “SSA” Replacement Pricing: If a defect is identified through the course of the quarterly activities, Alpha Controls & Services will advise the Customer of the situation and will invoice the customer for the material at the SSA material pricing level. If the Customer identifies a defect and notifies Alpha Controls & Services of the situation, Alpha Controls and Services will invoice the customer for work performed, as an extra to the contract, at SSA labor and material rates. In all cases, work will proceed following approval by an authorized agent of the Customer.

b. Support Services Agreement “SSA” Transition Material Pricing: Through the course of the quarterly activities of Alpha Controls & Service, if Customer elects to transition systems to the latest technology Alpha Controls & Services will work with the Customer on preferred pricing to recognize the previous investment into their Building Management System.

c. Support Services Agreement “SSA” Emergency Pricing: Alpha Controls & Services will invoice Customer at SSA levels based on time of day and day of week.

III. FACILITY OPTIMIZATION SERVICES

During regularly scheduled service intervals, Alpha Controls & Services will make recommendations to the

Customer to improve system efficiency and reliability, or to reduce operational costs. A summary of recommendations will be prepared and presented for Customer’s review and consideration for implementation.

Preventative Maintenance "Network Controller & Enterprise Server" Code: NS

Customer Name: 0

Work Order #: 0

Equipment:

Date Completed: January 0, 1900

Completed Action Detail Notes

System Communications

Ensure that all Network Level Controllers and Field

Bus Controllers are communicating properly.

Confirm remote access configuration and operational status.

System Sequence of

Operation Review

Utilizing Alarms, Grahphics, and Trend Logs; Verify that controlled equipment is performing per defined sequence of operation.

Field Bus Controllers

As appropriate; backup field devices and copy to database to Studio.

Network Controllers

Provide current backup of Network Controller(s) and copy database to Studio.

Enterprise Server Database

Verify setup and operation of trends reports, alarms, exceptions reports, schedules, user access, configuration and global sequences. Verify system time is synchronized across all controllers.

Software Updates

Verify critical software components are at current revision levels.

Enterprise Server

Provide current backup of Enterprise Server and copy database to Studio. As appropriate; copy locally for customer as directed (i.e. FTP site).

Panel / Computer Inspection

Remove excessive debris from device and enclosure. Verify enclosure labelling is in good condition. As applicable; verify general condition of

Battery Status

As appropriate; verify datecode of battery and replace as necessary in Network Controller and

RECOMMENDATIONS:

SERVICEMAN SIGNATURE: 0

CUSTOMER SIGNATURE: 0

Preventative Maintenance "Panel Controller" Code: PC

Customer: 0

Work Order #: 0

Equipment:

Date Completed: January 0, 1900

Completed Action Detail Notes

Field Bus Communications Verify that controller is communicating reliably to Network Controller.

Sequence of Operation

Utilizing Alarms, Graphics and Trend Logs; Verify that controlled equipment meets defined sequence of operation. Verify all modes of operation.

Inputs / Outputs Review all I/O on graphics for accurate indication.

Room sensor Verify operational accuracy of room sensor.

Battery Status As appropriate; verify datecode of battery and replace as necessary.

Energy Efficiency

As appropriate; identify areas for Sequence of Operation enhancements.

Database As appropriate; backup controller and copy database to Studio.

Panel Inspection

Remove excessive debris from device and enclosure. Verify enclosure labelling is in good condition.

Safeties As allowed; verify Low/Limits, Static Pressure safeties.

Dampers & Actuators

As appropriate; Verify stroke,start point and range. Check Actuators, Dampers and Linkages for free and full range of movement

(closeoff).

Valves & Actuators

As appropriate; Verify condition of valve packing, physical condition of assembly, and proper valve stroking (closeoff).

Heating & Cooling Coils Inspect coils for leaks, cleanliness, OSA intake clear.

Fan Motor + VFD's + Starters Visually verify that proper maintenance is being maintained.

Filters Verify cleanliness and overall condition.

Air Leakage Verify condition of supply and return air system.

Condensate Pan Verify proper drainage.

Pumps Inspect for overall condition and leakage.

RECOMMENDATIONS:

Preventative Maintenance "Variable Air Volume Box" Code: VV

Customer Name: 0

Work Order #: 0

Equipment: Varable Air Volume Controllers; Controller Model (IE. MNL, etc):

Date Completed: January 0, 1900

Note: VAV Controllers are verified from the "graphics" and may be checked by exception as appropriate.

UNIT # VAV # AREA SERVED

VERIFY

DAMPER

OPERATION

AND AIR FLOW

VERIFY FAN

OPERATION

VERIFY

MIN FLOW

ACHIEVED

VERIFY

MAX FLOW

ACHIEVED

VERIFY

HEATING

OUTPUT

OPERATION

NOTE

SPACE AIR

TEMP

NOTE

SPACE

AIR

HUMIDITY

NOTE

DISCHARGE

AIR TEMP Notes

RECOMMENDATIONS:

Preventative Maintenance "Unitary Equipment" Code: UE

Customer Name: 0

Work Order #: 0

Equipment: (IE. Unit Heater, Fan Coil Unit, Cabinet Unit Heater, Computer Room Equipment)

Date Completed: January 0, 1900

UNIT #

TYPE OF

EQUIPMEN

T AREA SERVED

VISUALLY

VERIFY

EQUIPMENT

VERIFY FAN

OPERATION

VERIFY

VALVE

OPERATION

VERIFY

CONTROL

OPERATIO

N

NOTE

SPACE AIR

TEMP Notes

RECOMMENDATIONS:

SERVICEMAN SIGNATURE: 0

CUSTOMER SIGNATURE: 0

Preventative Maintenance "Heatpump" Code: HP

Customer Name: 0

Work Order #: 0

Equipment:

Date Completed: January 0, 1900

UNIT # STYLE AREA SERVED

VISUALLY

VERIFY

EQUIPMENT

VERIFY FAN

OPERATION

VERIFY

VALVE

OPERATION

VERIFY

DAMPER

OPERATION

VERIFY

COMPRESSOR

OPERATION

VERIFY

REVERSING

VALVE

OPERATION

VERIFY

CONTROL

OPERATIO

N

VERIFY

SAFETIES

VERIFY UNIT

MOUNTED

SENSORS

NOTE

SPACE CO2

VALUE

NOTE

SPACE AIR

TEMP Notes

RECOMMENDATIONS: