Addendum No 02 - WRS: GPS & Iridium Capable Wildlife Collars

The West Virginia Division of Natural Resources, Wildlife Resources Section, issued an Agency Request for Quote (ARFQ DNR26_06) for the procurement of GPS and Iridium-capable wildlife collars for elk monitoring purposes. This one-time equipment purchase solicitation requests 30 units of GPS and Iridium cable wildlife collars along with 36 months of cellular access services at a flat monthly transmission rate per activated collar (totaling 1,080 months of service). The collars must meet specific technical specifications, including a circumference range of 62-102 centimeters, weight not exceeding 1,600 grams, and a minimum three-year operational life expectancy with 3-5 GPS fixes per day. Each collar must include mortality sensors capable of detecting movement or lack of movement over adjustable time periods with text and email notification capabilities, activity sensors, VHF beacons operating in the 150.000-153.999 MHz range, and customizable VHF frequencies to be specified at the time of purchase order award. Vendors must provide Windows-based collar communication software and a two-year replacement warranty without requiring return of defective units. The collars will be delivered to the Wildlife Resources Section Elkins Operations Center in Elkins, West Virginia, with delivery required within 60 working days of purchase order receipt. Technical questions were due by September 30, 2025, at 9:00 a.m. ET, with the original bid submission deadline of October 7, 2025, extended to October 22, 2025, at 1:30 p.m. ET. All pricing must be submitted as firm, fixed prices on an all-inclusive basis with FOB Destination terms, including all freight, delivery charges, duties, and current tariffs.

The solicitation imposes vendor registration requirements with the West Virginia Purchasing Division, along with mandatory maintenance of appropriate workers' compensation insurance and submission of a purchasing affidavit affirming no outstanding debts to the state or political subdivisions exceeding $1,000 in aggregate. Vendors must acknowledge receipt of all addenda issued with the solicitation by submitting a completed Addendum Acknowledgment form with their bid, with failure to do so resulting in bid disqualification. No specific set-aside designations for disadvantaged enterprises are identified in the available documentation. The award will be made to the vendor providing the lowest overall total cost that meets all mandatory specifications, with contract continuation contingent upon legislative appropriation or other available funding. The solicitation includes a requirement for a two-year maintenance bond for certain components and compliance with domestic steel product preferences where applicable. The buyer, James H. Adkins, can be contacted at (304) 558-3397 or jamie.h.adkins@wv.gov for additional information. No specific budget range or award value has been disclosed in the solicitation documents.