Addendum No. 02 - ARFQ DNR26_06.pdf
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- Solicitation number
- ARFQ 0310 DNR2600000006 3
- Issued by
- Putnam County, West Virginia
About this file
This is Addendum No. 02 to an Agency Request for Quote (ARFQ) issued by the West Virginia Division of Natural Resources, Wildlife Resources Section, for GPS and Iridium-capable wildlife collars for elk monitoring. The solicitation (DNR26_06) seeks 30 units of GPS and Iridium cable wildlife collars and cellular access services at a flat monthly rate per active collar. The addendum was issued on October 9, 2025, to publish vendor questions and responses and distribute clarifying documentation to the vendor community. A technical question deadline of 9:00 AM on September 30, 2025, was established. The collars are customized to individual projects with specific VHF frequencies, and individual frequency selections will be submitted at the time of purchase order award following a 60-day delivery timeline.
The pricing for this solicitation must be submitted as an all-inclusive, firm, fixed price with delivery FOB Destination, which includes all duties and current tariffs. The collars operate via satellite communication with collar communication software capable of sending text and email notifications in case of mortality. The activity sensor within each collar must detect mortality by identifying movement or lack of movement over adjustable time periods. The contract includes a 36-month flat-rate monthly transmission fee per collar for cellular communication services upon activation. Vendors are required to acknowledge receipt of all addenda issued with the solicitation, and failure to do so may result in bid disqualification.
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Date Printed: Oct 9, 2025 Page 1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Miscellaneous
Addendum No. 02 is issued to publish and distribute the attached information to the Vendor Community.
2025-10-09
DIVISION OF NATURAL RESOURCES
PROPERTY & ENERGY OFFICE
112 CALIFORNIA AVE
CHARLESTON WV 25305
US
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
Date Printed: Oct 9, 2025 Page 2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
DIVISION OF NATURAL
RESOURCES
VARIOUS AGENCY
LOCATIONS
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
AS INDICATED BY ORDER
PO BOX 67
ELKINS WV No City WV
US US
1 GPS and Iridium Cable Wildlife Collars for Elk 30.00000 EA
DIVISION OF NATURAL
RESOURCES
VARIOUS AGENCY
LOCATIONS
WILDLIFE RESOURCES
SECTION ELKINS
OPERATIONS CENTER
AS INDICATED BY ORDER
PO BOX 67
ELKINS WV No City WV
US US
2 Cellular Access - Flat monthly rate per active collar
1080.00000 MO
Date Printed: Oct 9, 2025 Page 3 FORM ID: WV-PRC-ARFQ-002 2020/05
1 TECHNICAL QUESTION DEADLINE @ 9am 2025-09-30
Document Phase Document Description Page
DNR2600000006 Final Addendum No 02 - WRS: GPS & Iridium Capable Wildlife Collars
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ARFQ DNR2600000006
No.02
Addendum issued to publish and distribute the attached documentation to the vendor community:
1. To publish vendor Q&A.
Vendor Questions
ARFQ DNR26*06
GPS Iridium Wildlife Collars
Q1: On page 1 and in the subject line, the Iridium satellite system is mentioned but on page 2 and 27, I see that cellular access is mentioned. Do these collars need to have the ability to work on both satellite and cellular networks?
A1: The collars themselves work via satellite as defined in 3.1.1.1. The collar communication software (3.1.1.17) must be able to send text and/or emails in case of mortality. This communication software and its related service which we have titled "cellular" must come as a flat rate monthly transmission fee per collar for 36 months upon activation of that collar.
Q2: What type of information is expected to be collect from the activity sensor and in what format would they want this data?
A2: The activity sensor is to be used to detect mortality and needs to be adjustable to detect movement or lack of movement over a given amount of time.
Q3: We see the delivery time is 60 days after award. However, the collars are customized to each individual project. For example, specific VHF frequencies as to not interfere with other collars on the landscape. Will the individual VHF freq be submitted at the time the PO is awarded?
A3: Yes, the currently used frequencies will be provided and the vendor can choose from the available frequencies with approval from the project lead.
Q4: Please clarify whether the reference to including FOB shipping charges in the collar cost should also cover duties and current tariffs. We raise this point because Vectronic is transparent about tariff costs in our quotes and manages the import process on behalf of WVDNR. As such, Vectronic—not WVDNR—is billed directly for these costs.
A4: The price bid must be an all inclusive, firm, fixed price. Delivery is FOB Destination as per 6.3.
- END -
Revised 6/8/2012
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:_____________
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
ARFQ DNR26*06
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