Active Roles Renewal

The City of Colorado Springs is conducting a Request for Quote (RFQ) for an Active Roles Renewal, identified by project number Q25-053JW. The procurement seeks software renewal and licensing for Active Roles, specifically requesting 75 RVE-DMX-PS Active Roles Per Managed Person Maintenance Renewals, 3,125 RVE-DMX-PS Active Roles Per Managed Person Maintenance Renewals, and 500 RVE-DMXPB Active Roles Per Managed Person License/Maintenance. The contract period will cover 04/30/2025 - 04/30/2026, with quotes due by 4/28/2025 at 2:00 PM. Offerors must submit quotes on company letterhead and complete the Representations & Certifications document (Exhibit D), uploading their proposal to the BidNet Direct Purchasing System. The city will award the purchase order to the most responsive and responsible bidder whose offer is most advantageous, reserving the right to reject any or all quotes and request additional product information. Potential vendors must demonstrate compliance with insurance documentation, ethics standards, safety programs, and environmental purchasing policies.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. While no incumbent vendors are directly identified, the RFQ indicates the procurement is for software renewal, suggesting an existing technology infrastructure. Payment terms are established at Net 30, and the total contract is subject to appropriation of funds by the City Council, with potential termination if sufficient funds are not allocated. The procurement appears to be for El Paso County, specifically serving the City of Colorado Springs, with the total contract value dependent on the successful bidder's quote for the specified Active Roles licensing and maintenance renewals. Vendors will need to provide comprehensive documentation, including Exhibit D, and demonstrate their capability to meet the city's technical and administrative requirements for the software renewal.