902627 Vehicle Purchase

The County of Alameda, California is seeking to procure a comprehensive fleet of new vehicles through Request for Quotation (RFQ) No. 902627, with the intent of awarding a one-year contract that can be renewed for up to four additional years. The procurement will establish a pool of up to five responsive and responsible bidders capable of supplying various vehicle types including sedans, SUVs, trucks, vans, and electric vehicles from manufacturers such as Ford, Chevrolet, GMC, Cadillac, and Buick. Bidders must be manufacturer-authorized dealers who can provide vehicles meeting specific environmental and technical requirements, with a strong emphasis on sustainability and procuring environmentally preferable products that maintain equivalent or higher performance at comparable or lower costs. The RFQ was issued on October 23, 2025, with key dates including a bidders conference on October 30, 2025, written questions due by October 31, 2025, and final responses due by December 4, 2025 at 2:00 p.m. The evaluation period will run from December 4, 2025, to January 2, 2026, with a potential contract award date of January 19, 2026, and a planned contract start date of October 1, 2026.

The County has incorporated its Small Local Emerging Business (SLEB) program into this procurement, which provides potential bid preferences for local and emerging businesses. Vendors not certified as SLEBs are required to subcontract at least 20% of the total estimated bid amount with a certified SLEB. The solicitation covers various fuel options including gasoline, diesel, hybrid, electric, and alternative fuel vehicles, with specific requirements for emissions, safety standards, and environmental considerations. Bidders must submit pricing through the County of Alameda Procurement Portal, with costs including all taxes (excluding sales and use tax) and delivery fees to locations in Oakland, Dublin, and Livermore, California. While specific vehicle quantities are estimated and do not represent a purchase commitment, the bid form allows for detailed pricing structures including per-vehicle costs, delivery fees, and documentation fees. Pricing is expected to remain firm for the initial contract term, with potential negotiations for subsequent renewals. Although a specific total contract value is not explicitly stated, the comprehensive nature of the solicitation suggests a significant procurement spanning multiple vehicle types and quantities.