902627_Revised_Bid_Form_(Revision_No._3).xlsx

This is a revised bid form for Request for Quotation No. 902627 issued by the County of Alameda, California, for the procurement of a comprehensive fleet of new vehicles. The County intends to award a one-year contract with the option to renew for up to four additional years to a pool of up to five responsive and responsible bidders. The solicitation covers an extensive range of vehicle types from manufacturers including Ford, Chevrolet, GMC, Cadillac, and Buick, encompassing sedans, SUVs, trucks, vans, and electric vehicles with model years 2026 or newer. Estimated quantities range from one to 25 units per vehicle type, with total estimated quantities across all vehicles exceeding 300 units. The bidders conference was held on October 30, 2025, with written questions due by October 31, 2025, and final bid responses due by December 4, 2025, at 2:00 p.m. The evaluation period runs from December 4, 2025, to January 2, 2026, with a potential contract award date of January 19, 2026, and a planned contract start date of October 1, 2026.

Pricing must be submitted exclusively through the County of Alameda Procurement Portal using the provided Excel bid form with no alterations or changes permitted. Bid costs must include all taxes (excluding sales and use tax), delivery fees to Oakland, Dublin, and Livermore, California, and documentation fees, with the quoted price representing the maximum cost to the County for the contract term. The County's Small Local Emerging Business (SLEB) program is incorporated into this procurement, requiring vendors not certified as SLEBs to subcontract at least 20% of the total estimated bid amount with a certified SLEB entity. Quantities listed on the bid form are estimates only and do not constitute a commitment by the County to purchase those amounts. The solicitation emphasizes the procurement of environmentally preferable products with equivalent or higher performance at comparable or lower costs, with specific requirements for emissions, safety standards, and environmental considerations across various fuel options including gasoline, diesel, hybrid, electric, and alternative fuel vehicles.