902627_Revised_Bid_Form_(Revision_No._3).xlsx

This is a revised bid form for Request for Quotation No. 902627 issued by the County of Alameda, California, for a comprehensive vehicle purchase contract. The County seeks to establish a pool of up to five responsive and responsible bidders to supply a diverse fleet of new vehicles including sedans, SUVs, trucks, vans, and electric vehicles from manufacturers such as Ford, Chevrolet, GMC, Cadillac, and Buick. The estimated quantities span 69 different vehicle models and configurations, ranging from 1 to 25 units per model, with vehicles required to be 2026 or newer standard trim. The RFQ was issued on October 23, 2025, with a bidders conference scheduled for October 30, 2025, written questions due by October 31, 2025, and final bid responses due by December 4, 2025, at 2:00 p.m. The evaluation period extends from December 4, 2025, to January 2, 2026, with a planned contract award date of January 19, 2026, and a contract start date of October 1, 2026. The initial contract term is one year with options to renew for up to four additional years.

Pricing must be submitted exclusively through the County-provided Excel bid form with no alterations permitted; non-compliant responses may be rejected. Bidders must provide per-vehicle costs, delivery fees to Oakland, Dublin, and Livermore, California, and documentation fees, with all taxes excluding sales and use tax included in the quoted price. The quoted price represents the maximum cost the County will pay for the contract term. Estimated quantities are for reference only and do not guarantee minimum or maximum purchase commitments. The County has incorporated its Small Local Emerging Business (SLEB) program into this procurement, requiring vendors not certified as SLEBs to subcontract at least 20% of the total estimated bid amount with a certified SLEB. The solicitation emphasizes procurement of environmentally preferable products with equivalent or higher performance at comparable or lower costs, incorporating specific requirements for emissions, safety standards, and environmental considerations. Bidders must be manufacturer-authorized dealers capable of providing vehicles meeting the County's sustainability program requirements.