902627_Revised_Bid_Form.xlsx

This is a revised bid form for Request for Quotation No. 902627 issued by the County of Alameda, California, for the procurement of a comprehensive fleet of new vehicles. The County intends to award a one-year contract to a pool of up to five responsive and responsible bidders, with options to renew for up to four additional years. The bid form encompasses an extensive range of vehicle types from manufacturers including Ford, Chevrolet, GMC, Cadillac, and Buick, covering sedans, SUVs, trucks, vans, and electric vehicles in various powertrains (gasoline, hybrid, electric, and alternative fuel). Estimated quantities range from one to 25 units per vehicle model, with a total estimated fleet of approximately 266 vehicles across all vehicle types listed. The RFQ was issued on October 23, 2025, with a bidders conference scheduled for October 30, 2025, written questions due by October 31, 2025, and final bid responses due by December 4, 2025 at 2:00 p.m. The evaluation period runs from December 4, 2025 to January 2, 2026, with a potential contract award date of January 19, 2026 and a planned contract start date of October 1, 2026.

Bidders must submit pricing through the County of Alameda Procurement Portal using the county-provided Excel bid form without any alterations or changes. All quoted costs must include taxes (excluding sales and use tax), delivery fees to Oakland, Dublin, and Livermore, California, and documentation fees, with pricing to remain firm for the initial contract term. The County of Alameda's Small Local Emerging Business (SLEB) program is incorporated into this procurement, requiring vendors not certified as SLEBs to subcontract at least 20% of the total estimated bid amount with a certified SLEB participant. Bidders must be manufacturer-authorized dealers capable of providing vehicles meeting specific environmental and technical requirements, with emphasis on procuring environmentally preferable products with equivalent or higher performance at comparable or lower costs. The bid form structure allows for per-vehicle costs, delivery fees, documentation fees, and extended year one maximum costs, though no minimum or maximum purchase quantities are guaranteed or implied by the estimated quantities listed.