1741-26-R-IFBD-00005-V07

The Mississippi Emergency Management Agency (MEMA) through the Office of Statewide Strategic Sourcing (OSSS) is requesting sealed bids to update hazard mitigation plans for District 6 covering ten counties under IFB 1741-26-R-IFBD-00005, with bids due July 15, 2026 at 1:00 PM CDT.

The scope encompasses a comprehensive planning process for Clarke, Jasper, Kemper, Lauderdale, Leake, Neshoba, Newton, Scott, and Smith counties and their respective communities. Deliverables include a minimum of four public meetings, risk assessment across multiple natural hazards (floods, wind, fire, geologic events), hazard mapping using GIS technology, vulnerability assessments, mitigation strategy development, and plan maintenance procedures. The contractor must coordinate with the District 6 Hazard Mitigation Council and facilitate local government adoption before submitting the final plan to FEMA for approval.

Contract award will be based solely on maximum all-inclusive pricing submitted on the provided bid form with detailed cost analysis and breakdown sheets. The initial contract term is one year from execution, with MEMA retaining discretion to renew for three additional twelve-month periods under the same or amended terms.

Minimum qualifications require five years of business experience providing similar services and current certifications or licenses as required by law. Bidders must score a minimum of six points from two reference checks (twelve points total), verified through agency staff interviews within two business days of bid opening. Bidders must maintain workers' compensation insurance and professional liability insurance with minimum limits of $1 million per occurrence, listing MEMA as an additional insured; all carriers must be licensed by the Mississippi Department of Insurance. Certificates of insurance are due within ten days of notice of intent to award.

Bidders must register to do business in Mississippi or commit to registration within seven business days of award notification. Questions are due June 24, 2026 at 3:00 PM CDT, with answers anticipated June 30, 2026. Notice of Intent to Award is anticipated August 7, 2026. All bids must be submitted electronically to OSSS@dfa.ms.gov in PDF format (maximum 25 MB) with subject line "SEALED BID - 1:00 PM CDT, July 15, 2026 - IFB #3160008070 - [Company Name]."