REQUEST FOR RECONSIDERATION.pdf

This is a Request for Reconsideration document related to an Invitation for Bids issued by the Mississippi Emergency Management Agency (MEMA) through the Office of Statewide Strategic Sourcing (OSSS) for the update of Hazard Mitigation Plans for District 6. The project encompasses hazard mitigation planning services for ten counties including Clarke, Jasper, Kemper, Lauderdale, Leake, Neshoba, Newton, Scott, and Smith counties and their respective communities. The scope of work includes a minimum of four public meetings, comprehensive risk assessment across multiple natural hazards (floods, wind, fire, and geologic events), hazard mapping using GIS technology, vulnerability assessments, mitigation strategy development, and plan maintenance procedures. Sealed bids were due July 15, 2026 at 1:00 PM CDT. The initial contract term is one year from execution, with MEMA retaining discretion to renew for three additional twelve-month periods under the same or amended terms.

Contract award will be based solely on maximum all-inclusive pricing submitted on the provided bid form with detailed cost analysis and breakdown sheets. Bidders must meet minimum qualifications requiring five years of business experience providing similar services and current certifications or licenses as required by law. Reference verification requires bidders to score a minimum of six points from two reference checks, with scores verified through agency staff interviews within two business days of bid opening. Bidders must maintain workers' compensation insurance and professional liability insurance with minimum limits of $1 million per occurrence, with MEMA listed as an additional insured and all carriers licensed by the Mississippi Department of Insurance. Certificates of insurance are due within ten days of notice of intent to award. Bidders must register to do business in Mississippi or commit to registration within seven business days of award notification. The Notice of Intent to Award was anticipated August 7, 2026.