00067-Data Center Cleaning ServicesBid Documents

The Indiana Office of Technology is requesting quotations for data center cleaning services at 100 N Senate in Indianapolis under a new three-year contract, with bids due September 4, 2026 at 2:00 p.m. EDT. Bids must be submitted via email to Melinda Lyon at mlyon1@iot.in.gov and are not eligible for electronic submission through the Supplier Portal. The solicitation establishes subcontractor participation goals of 8% for Minority Business Enterprises (MBE), 11% for Women Business Enterprises (WBE), and 3% for Indiana Veteran-Owned Small Business Enterprises (IVOSB). Bidders may claim U.S. Manufactured Product Preference, Indiana Business Preference, Indiana Manufactured Preference, recycled content products, and Indiana Small Business Preference with supporting documentation.

The scope encompasses three primary service areas: underfloor plenum cleaning using HEPA vacuuming of raised floor surfaces, manual debris removal, and cleaning of subfloor slabs, stringers, and mechanical components; floor surface cleaning for both raised and non-raised access flooring using HEPA vacuuming, damp mopping, and scrubbing across various surface materials including VCT, static dissipating tile, sealed concrete, and carpeting; and Level 1 equipment and environment cleaning including HEPA vacuuming and damp wiping of equipment cabinet exteriors, support equipment, furniture, overhead cable trays, and approximately 800 square feet of carpeted space. All cleaning chemicals and supplies must meet or exceed Green Seal third-party certification standards, and cleaning staff must be trained in Green Cleaning methods.

The contract structure consists of three line items requesting quoted prices for fiscal years 27, 28, and 29, each weighted equally at 33.33 percent. The contract term is three years with possible mutual renewal, provided the total term including renewals does not exceed four years. All quoted prices must remain valid for thirty calendar days following the response due date and firm upon award. Questions should be directed to Melinda Lyon at mlyon1@iot.in.gov or 317/232-4600.