00067-Data_Center_Cleaning_Services 2 .pdf
PDF 23 KB Posted
- Attached to
- 00067-Data Center Cleaning ServicesBid Documents
- Solicitation number
- 00067-0000088099
- Issued by
- Marion County, Indiana
About this file
This is a Request for Quotation issued by the Indiana Office of Technology for data center cleaning services at 100 N Senate in Indianapolis. The solicitation seeks bids for a new three-year contract with services to commence upon the later of the specified start date or the date of the State's last signature. The scope of work encompasses three primary service areas: underfloor plenum cleaning using HEPA vacuuming of raised floor surfaces with manual debris removal and cleaning of subfloor components; floor surface cleaning for both raised and non-raised access flooring using HEPA vacuuming, damp mopping, and scrubbing across various materials including VCT, static dissipating tile, sealed concrete, and carpeting; and Level 1 equipment and environment cleaning including HEPA vacuuming and damp wiping of equipment cabinets, support equipment, furniture, cable trays, and approximately 800 square feet of carpeted space. Bids must be submitted via email to Melinda Lyon at mlyon1@iot.in.gov by September 13, 2026 at 2:00 p.m. EDT. An addendum was posted on August 12, 2026, which added square footage information and contact details for arranging a facility walkthrough. The contract structure consists of three line items requesting quoted prices for fiscal years 27, 28, and 29, each weighted equally at 33.33 percent. Electronic submission through the Supplier Portal is not permitted.
All quoted prices must remain valid for thirty calendar days following the response due date and become firm upon award. Subcontractor participation goals are established at 8% for Minority Business Enterprises, 11% for Women Business Enterprises, and 3% for Indiana Veteran-Owned Small Business Enterprises. Bidders may claim preferences for U.S. Manufactured Products, Indiana Business Preference, Indiana Manufactured Preference, recycled content products, and Indiana Small Business Preference with supporting documentation. All cleaning chemicals and supplies must meet or exceed Green Seal third-party certification standards as environmentally-preferred products, and cleaning staff must be trained in Green Cleaning methods. The contract term is three years with possible mutual renewal by consent of both parties, provided the total term including any renewals does not exceed four years. Firms awarded a contract must authorize direct deposit by electronic funds transfer for all State payments and designate a financial institution and account number for payment credit.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Square footage and contact to set up a site walk through.docx | DOCX document | |
| addendumtosolicitation RFQ.doc | DOC document | |
| 00067-Data_Center_Cleaning_Services.pdf | ||
| SOI_PROFESSIONAL_SERVICES_CONTRACT.docx | DOCX document | |
| Scope of Work.docx | DOCX document | |
| SolicitationPackage_Comm_01132025 (2).docx | DOCX document |
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Text version
Event Description 8/12/2026 - A Notice of Addendum has been posted. Use the Bid Documents link to view the addendum. Added square footage and who to contact to set up a walk through.
Sourcing event 00067-0000088099 is for obtaining bids for a New three (3) year contract for Data Center Cleaning at 100 N Senate.
Questions can be emailed to Melinda Lyon at mlyon1@iot.in.gov.
Completed bids must be emailed to Melinda Lyon at mlyon1@iot.in.gov.
A completed bid package MUST be submitted by the due date/time. The bid package is available for download through the Bid Documents link in the Event Name column.
This bid is not eligible for electronic bid through the Supplier Portal. To allow for sufficient processing time in compliance with Indiana State law, all quoted prices offered to the State under this Event must be valid for thirty (30) calendar days after the Response Due By date/time.
General Comments
- All cleaning chemicals and supplies shall meet or exceed Green Seal third-party certification as environmentally-preferred cleaning products. Visit https://www.greenseal.org/certified-products-services for a current listing of certified products. To assure the health and safety of all building occupants, all cleaning chemicals and supplies shall be properly used by cleaning staff trained in Green Cleaning methods.
- As required by IC 4-13-2-14.8:
Notwithstanding any other law, rule, or custom, a person or company who has a contract with the State or submits invoices to the State for payment shall authorize in writing the direct deposit by electronic funds transfer of all payments by the State to the person or company. The written authorization must designate a financial institution and an account number to which all payments are to be credited. For forms and additional information see the State Comptroller's website at https://www.in.gov/comptroller/forms/
- This is a request to establish a Contractual Agreement for ___________________________Services.
Contract commencing ______________or from date of last State signature, whichever is later and ending ___________ or one year after the State's last signature, whichever is later. By mutual consent of both parties, contract may be renewed. The term of the contract, including any renewals, may not exceed four (4) years.
Prices may be listed in the unit requested (per____). Prices listed above and beyond what is requested shall not be considered and shall be reason to reject bid/quote. Prices must be inclusive of all applicable charges.
Event Details
Bidder: INTERNAL EVENT DETAILS
Submit To: Ofc of Technology Indiana Office of Technology Receiving
100 N SENATE AVE RM N551
INDIANAPOLIS IN 46204
United States
Contact: Lyon,Melinda-00067 Phone: 317/232-4600 Email: MLyon1@iot.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00067-0000088099 Buy RFx 1 Event Round Version 1 2 Event Name 00067-Data Center Cleaning Services Start Time Finish Time
08/13/2026 12:16:00 EDT 09/13/2026 14:00:00 EDT
Event Currency: US Dollar Bids allowed in other currency: No
Event Details (cont.)
Bidder: INTERNAL EVENT DETAILS
Submit To: Ofc of Technology Indiana Office of Technology Receiving
100 N SENATE AVE RM N551
INDIANAPOLIS IN 46204
United States
Contact: Lyon,Melinda-00067 Phone: 317/232-4600 Email: MLyon1@iot.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00067-0000088099 Buy RFx 2 Event Round Version 1 2 Event Name 00067-Data Center Cleaning Services Start Time Finish Time
08/13/2026 12:16:00 EDT 09/13/2026 14:00:00 EDT
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: Weighting: 33.33 Bid Qty: 1 Required: No Reserve Price: No
Description: Data Center Cleaning Services FY 27
Question UOM Best Worst Weighting Response What is your quote/bid price? 100%
Required: Yes Mandatory Response: No
Response Comments
No Bid:
Line: 2 Item ID: Line Qty: 1 UOM: Weighting: 33.33 Bid Qty: 1 Required: No Reserve Price: No
Description: Data Center Cleaning Services FY 28
Question UOM Best Worst Weighting Response What is your quote/bid price? 100%
Required: Yes Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: INTERNAL EVENT DETAILS
Submit To: Ofc of Technology Indiana Office of Technology Receiving
100 N SENATE AVE RM N551
INDIANAPOLIS IN 46204
United States
Contact: Lyon,Melinda-00067 Phone: 317/232-4600 Email: MLyon1@iot.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00067-0000088099 Buy RFx 3 Event Round Version 1 2 Event Name 00067-Data Center Cleaning Services Start Time Finish Time
08/13/2026 12:16:00 EDT 09/13/2026 14:00:00 EDT
No Bid:
Line: 3 Item ID: Line Qty: 1 UOM: Weighting: 33.33 Bid Qty: 1 Required: No Reserve Price: No
Description: Data Center Cleaning Services FY 29
Question UOM Best Worst Weighting Response What is your quote/bid price? 100%
Required: Yes Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: INTERNAL EVENT DETAILS
Submit To: Ofc of Technology Indiana Office of Technology Receiving
100 N SENATE AVE RM N551
INDIANAPOLIS IN 46204
United States
Contact: Lyon,Melinda-00067 Phone: 317/232-4600 Email: MLyon1@iot.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00067-0000088099 Buy RFx 4 Event Round Version 1 2 Event Name 00067-Data Center Cleaning Services Start Time Finish Time
08/13/2026 12:16:00 EDT 09/13/2026 14:00:00 EDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: INTERNAL EVENT DETAILS
Submit To: Ofc of Technology Indiana Office of Technology Receiving
100 N SENATE AVE RM N551
INDIANAPOLIS IN 46204
United States
Contact: Lyon,Melinda-00067 Phone: 317/232-4600 Email: MLyon1@iot.IN.gov
State of Indiana Request for Quotation Event ID Format Type Page 00067-0000088099 Buy RFx 5 Event Round Version 1 2 Event Name 00067-Data Center Cleaning Services Start Time Finish Time
08/13/2026 12:16:00 EDT 09/13/2026 14:00:00 EDT
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