Tents for IDR 2026

The U.S. Department of State is soliciting quotations for comprehensive tent rental and installation services for the U.S. Independence Day Reception at the Ambassador's Residence in Buenos Aires, Argentina. The solicitation encompasses 12 line items including multiple tent structures, platforms, ramps, heating systems, stages, dance floors, power generators, and on-call personnel support for an event scheduled for June 30, 2026. Offerors must be professionally trained tent suppliers or installers with at least five years of experience and must provide documentation of three recent projects within the past five years with photographic evidence and client references. The Government will award a firm fixed-price contract to the responsible offeror with the lowest acceptable price without discussion, though discussions may occur if deemed necessary. The submission deadline is April 22, 2026, at 14:00 hours Argentina local time (extended from the original April 20 deadline via Amendment No. 0001), and all quotations must be submitted electronically to BNS-Procurement@state.gov in MS-Word, MS-Excel, or PDF format with a maximum file size of 30MB.

This solicitation has no set-aside designation and no incumbent contractor information is provided in the available documents. No specific award value or budget range is disclosed in the solicitation materials. The procurement encompasses 12 distinct line items for tent-related services with delivery requirements commencing May 26, 2026, for back tent installation and continuing through the day of the event. Offerors must submit pricing in U.S. dollars with Value Added Tax (VAT) calculated separately as a line item. All work will be performed in Buenos Aires, Argentina, and prospective offerors must be registered in the System for Award Management (SAM) database prior to submission, with proof of registration required as part of their quotation package.