RFQ 19AR2026Q0013.pdf

SBU - CONTRACTING AND ACQUISITIONS

Embassy of the United States of America

U.S. Embassy Buenos Aires

Date: March 31, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19AR2026Q0013

Enclosed is a Request for Quotations (RFQ) for tents for the Independence Day

Reception. If you would like to submit a quotation, follow the instructions in Section

3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by Monday April 20, 2026, at 14:00 hours (local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to BNS-Procurement@state.gov It is important to make sure the submission is made in specific size and format; in MS-

Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under

FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Timothy P. Dougherty

Contracting Officer

Enclosure:

RFQ 19AR2026Q0013

https://www.sam.gov/

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15888784

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19AR2025Q0013

6. SOLICITATION ISSUE DATE

March 31, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Zeny Montoya

BNS-Procurement@state.gov

b. TELEPHONE NUMBER(No collect calls)

+54 11 5777-4839

8. OFFER DUE DATE/

LOCAL TIME

April 20, 2026, 14:00 hours

9. ISSUED BY CODE 19AR20 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

United States Embassy Buenos Aires

General Services Office – Procurement Unit Av. Colombia 4300 C1425GMN – Ciudad Autonoma de Buenos Aires Argentina

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

General Services Office – Procurement Unit

Av. Colombia 4300 C1425GMN – Ciudad Autonoma de Buenos Aires

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Argentina SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 19AR20 16. ADMINISTERED BY CODE 19AR20

Chief’s of Mission Residence (CMR)

Av. Del Libertador 3502

C1425GMN – Ciudad de Buenos Aires

Argentina

United States Embassy Buenos Aires

Facility Management Office

Av. Del Libertador 3502

C1425GMN – Ciudad de Buenos Aires

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY United States Embassy Buenos Aires Financial Management Center – Vouchering Unit

Av. Colombia 4300

C1425GMN – Ciudad de Buenos Aires

CODE 19AR20

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Tent for the Independence Day Reception – See Attached

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1__ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19AR2025Q0013, Prices, Block

• Continuation To SF-1449, RFQ Number 19AR2025Q0013, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work

Statement, Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not

Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and

DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19AR2025Q0013

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

The purpose of this firm fixed price contract is to provide tent rental services in accordance with the Description/Specifications/Work Statement.

II. PRICING

Price must be expressed in dollars

III. VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates.

Instead, it will be priced as a separate Line Item in the contract and on Invoices.

Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are: item 1 through 12

CONTINUATION TO SF-1449,

RFQ NUMBER 19AR2025Q0013

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

U.S. Independence Day Celebration Event

General Specifications - Tent and generator rental for back tent heating system

Location: Ambassador's Residence – Av. Del Libertador 3502, C.A.B.A.

Event Date: Tuesday, June 30, 2026, from 6:00 PM to 12:00 AM (to be confirmed)

Back Tent Delivery Date: Friday, June 19, 2025, at the end of the day

Outdoor Platforms and Ramps Delivery Date: Tuesday, June 30, 2026, at 12:00

PM

A quote is requested for the provision of materials and labor for the installation of tents and other structures to be placed at the Bosch Palace for the U.S.

Independence Day celebration and its subsequent removal after the event.

The Bosch Palace and its gardens are considered a cultural heritage site of the

United States and a Historic Monument of Argentina; therefore, all work must be carried out with extreme care to preserve the interior and exterior spaces.

General Considerations:

• Provision and installation of tents attached to the main building at the entrance and in the French garden of the Ambassador's residence, with connections to the main building and main and VIP entrance tunnels on the sidewalk on J.F.

Kennedy Street.

• The tents will have covered sides and be covered with fabric (color to be determined). The cover may be fabric or glass (to be determined). All fabric-covered surfaces must be fire-retardant treated.

• Provision and installation of structures to level the floors in a uniform height:

above the paving stones in the check-in tent and above the bushes in the main tent. Phenolic plywood floor panels covered with carpet (color to be determined) and a wooden dance floor (color or type to be determined).

• Provision and installation of a complementary stage support structure with carpeted wooden floors (color to be determined) and entrance steps with railings and safety markings. - Provision and installation of a roof structure with sides to protect the catering and food handling area.

• Provision and installation of two (2) removable transition ramps at the thresholds between the house and the tent.

• Provision and installation of any necessary structures to support hanging lights, projections, and/or decorations, to be determined with the Event Production

Company.

• Provision, connection, and monitoring of the heating system for the front and rear tents during the event.

• Provision, connection, and monitoring of the generator to ensure the proper functioning of all heating components for the rear tent. Heating of the front tent will be provided by connecting equipment to the main switchboard unless consumption exceeds the authorized limit at the time of the event.

• It should be noted that, while the garden tents must be assembled and ready at least one week before the event, the ramps to be installed at the corner of

Kennedy Street, the VIP entrance, and the walkway over Del Libertador

Avenue must be assembled the night before the event, and must be completed by noon on the day of the event at the latest. They must be dismantled as soon as the event concludes or early the day after.

• Submission of technical documentation, work plan, and health and safety plan prior to the start of work.

• Garden inspections to prevent broken pipes, objects, etc.

• Daily cleaning of areas, removal of wires, nails, screws, etc.

Front Sector (Libertador and Kennedy Avenues)

ITEM 1 – Roadway Ramp #1 - Provision and installation of a 1.20 meter wide by

2.40-meter-long ramp approximately on the curb of Kennedy Avenue and one along Kennedy parking space (VIP passageway). These surfaces will be covered with carpet in a color to be determined, and along the edges will have reflective adhesive for marking in a strip no less than 2 cm wide on each side. These ramps will allow water to pass through the curb but must be supported by a wooden structure to prevent movement. These ramps must be installed early on the day of the event and must be ready by noon at the latest. It must be removed as soon as the event ends or early the following day, as agreed upon with the security office

(RSO).

ITEM 2 – Roadway Walkway #2 – Provision and installation of a walkway parallel to the curb along Avenida Del Libertador, measuring 1.20 x 18.00 meters connecting to the corner. It must be horizontally levelled, maintaining the curb as a reference, even surfaces that allow safe pedestrian circulation. The supporting structure may be made of wooden beams, and the phenolic plywood boards. Must have neat, unbroken edges, ensuring stability in the joints. Assembly will be done at the last possible moment, since it will be on the Avenida Del Libertador roadway. Personnel must provide safety demarcation like cones, hazard tape and any other means considered while work is being carried out. Break down will take place immediately after the event or first thing the following day, as agreed upon with the RSO.

ITEM 3 – General entrance tunnel tent - Provision and installation of a tunnel-type tent located in the main entrance courtyard, 3 meters wide x approximately 15 meters long from the entrance gate at the corner of Av. Del Libertador and

Kennedy to the check-in tent (refer to sketch). The entire structure must be perfectly levelled, ensuring safe passage of pedestrians and wheelchairs. There must be no jumps less than 15 cm. Jumps over 15 cm will be considered steps and must be clearly marked. The support structure must be adequately counterbalanced and secure, providing security against adverse weather conditions. To anchor the system, existing floors or surfaces must not be damaged. Any counterweight used

(concrete blocks, sandbags, etc.) must be covered with canvas or a similar element, providing a neat aesthetic. The entrance tunnel will have blind sides; the tent fabric must be made of fire-retardant material or have a fire-retardant treatment. The floor must be leveled, avoiding slopes greater than 5%. The wood panels must be new or in good condition, and all edges must be firmly screwed to the supporting structure and free of gaps. Any wood found to be unsuitable will be rejected by Embassy authorities. The entrance over the cobblestone pavement via the Libertador Avenue entrance will have a small ramp to cover the difference in level between the cobblestone pavement and the tent floor, properly marked with reflective tape.

Carpeting in a color to be determined will be placed over the wooden phenolic plywood panels. Both the ceiling and walls will be covered in white fabric. The air intakes will have new grilles, and the perimeters of the grilles in contact with the tent will be properly covered in fabric. The arches/trusses will have a support structure to accommodate decorations or lighting as determined. The tunnel tent must be completed at least two business days before the event, and its removal will begin the day after the event.

ITEM 4 – VIP Entrance Tunnel Tent - Provision and installation on the J. F.

Kennedy sidewalk of a 1.50 m wide by 9 m long tunnel with an opaque roof and glass sides and a 2 m x 2 m tent located at the pedestrian entrance above the existing fence and entryway. From the pedestrian gate and into the courtyard, a tunnel-type tent of approximately 1.50 m x 15 m will continue to the check-in tent for VIP guests and will connect the entrance to the main building (refer to sketch below). The entire complex must be perfectly levelled, ensuring safe transit, and there must be no jumps less than 15 cm, which will be considered steps and must be clearly marked. The whole structure must be adequately counterbalanced and ensure support, providing safety against adverse weather conditions (strong winds, storms, etc.). Any post, or supporting structure used may not be nailed to the facade and must have counterweights to prevent damage to the facade, floors, railings, or existing railings. Any counterweights used (concrete blocks, sandbags, etc.) must be covered with canvas or a similar material, providing a neat aesthetic.

The interior entrance tunnel will have blind sides, and the tent fabric must be made of fire-retardant material or one that has been treated with fire retardant. A temporary passageway will allow connection from this tunnel with the remaining service space.

Although most of the area to be covered has an existing flagstone floor, it is likely that some sides will need to be adjusted and leveled over the paving stones. In this case, the wooden floor panels will be laid evenly, avoiding gaps at the joints. The panels must be new or in good condition, and all edges must be firmly tied to the supporting structures. Any wood found to be in poor condition will be rejected by the Embassy authorities. Carpeting in a color to be determined by the Embassy will be placed over the wooden phenolic plywood floor. Both the ceiling and walls will be covered with white new fabric, except for those areas where the sides are glass.

The VIP entrance tunnel tent must be ready at least two business days before the event and must be removed the day after the event.

ITEM 5 – Check-in Tent - Provision and installation of a 10 x 15-meter tent located in the main entrance courtyard. It will be connected to the general and VIP entrance tunnels, to the Bosch Palace building. Visitors will enter the building through the middle door and VIP will access through the left side door facing the

Bosch Palace. The supportting structure must be counterbalanced and should ensure stability and security. Existing floors and surfaces will not be damaged when securing the system components. Any counterweights used (concrete blocks, sandbags, etc.) must be covered with canvas or a similar element to ensure aesthetic appeal.

The tent will have blind sides, and the fabric must be made of fire-retardant material or treated with fire retardant. One side connecting to the Bosch Palace must be opened for wheelchair access. The floor will be levelled with the height of the granite curb, avoiding slopes greater than 5%. The tent floor must have no gaps to prevent tripping, supportting structure must be supplemented to compensate for the slope of the existing paving. The wooden phenolic plywood panels will be placed evenly, avoiding gaps. Must preferably be new or in good condition with firm edges. Any wood found to be unsuitable will be rejected by the Embassy authorities. It will be finished with carpet in a color to be determined. Both the ceiling and walls will be covered with fabric in a color to be determined.

The air injections will have new grilles, and the perimeters of the grilles in contact with the tent will be properly covered with fabric. The arches/trusses will have a support structure to accommodate decorations or lighting as determined. The check-in tent must be ready at least two business days before the event and must be removed the day after the event.

French Garden Areas

ITEM 6 – Main Marquee – Garden - 20 x 40 m marquee + 20 x 3 m connection and adjustment. This marquee will cover the central section of the French garden, paths, and part of the side flowerbeds. It will be located above the shrubs, unifying all existing different levels, using the foot of the staircase that connects the building to the garden as the tent new floor level. To unify the heights, a difference of approximately 90 cm should be considered in some places relative to the gravel, and in others, 40 cm above the shrubs and grass. This additional structure to be provided must consolidate the floor level and ensure the structural stability of the complex above the flowerbeds and shrubs. The supporting structure for dancing area and state must be reinforced. Some shrubs, due to their size, will likely protrude from the ground level, and the cutout in the structure will allow the shrubs to extend outward, with a perimeter skirting board to protect the safe circulation of people. These will be properly marked for safety reasons discussing this with the event planner. Proper documentation with calculations and installation diagrams will be submitted prior to the structures' assembly.

Prior to installation, the company must conduct inspections to locate the irrigation, lighting, and other pipes that run through the garden to prevent breakage when driving nails and fasteners. The support structure must be counterweighted and ensure secure support and stability. To anchor the system, existing floors or surfaces must not be damaged. Any counterweights used (concrete blocks, sandbags, etc.) must be covered with a tarp or similar material to ensure aesthetic appeal.

The structure must be sufficiently secure and braced to ensure the stability and protection of people and property. All necessary protections for the garden, including railings, marble steps, Paris stone trim, etc., must be installed. Pieces of carpet and wood must be placed on marble to avoid directly resting metal pieces on delicate surfaces. Wire must not be tied directly to railings; protective guards must always be placed for this purpose.

The floor structure must be perfectly level, with phenolic plywood tiles having sound edges and no visible gaps at the joints. The carpeting will be of a color to be determined, and in the designated area, there will be a dance floor and stage

(described separately). All edges of the tent must have a railing at least approximately 1 m high to ensure the safety of occupants and baseboards, avoiding gaps between the floors and the sides. These railings may be covered or coated and must respect the interior design.

The sides will be made of glass or blind panels (to be determined), with a fire-retardant treatment.

There will be at least three exits to the gardens, properly identified with signage, one exit/connection to the kitchen support tent, and two emergency exits. These double door emergency exits, with panic bar opening will open to the exterior and will guarantee a minimum of 2 meters wide and 2 meters high. Landings of no less than 1 meter with connecting steps of 17 cm at a maximum and/or gentle sloping ramps (this will be determined by the height of the tent). These landings and steps will have 1.10-meter-high railings on the sides. All exits will have emergency exit signage placed above the passageways. The floor will be carpeted with reflective adhesive borders. Railings will be covered in fabric. Sides of the tent must be opened immediately in case additional ventilation is needed. This will be determined at the time of the event.

The air injections will have new grilles, painted in the color to be determined, and the perimeters of the grilles in contact with the tent will be duly closed with fabric, neatly surrounding the entire area. The arches/trusses will have a support structure to accommodate decorations or lighting as determined. The tent must be ready at least 5 business days before the event, and its removal will begin the day after the event.

ITEM 7 – Kitchen support tent – 3 x 8 m tent. This tent will cover and adjacence to the service area (schematically marked in the attached sketch). Caution at the time to set up this tent is critical, as several utility lines run through the area, and nails will cause piping breakage. Protections for finishes will be installed protecting marble steps, Paris stone finish, benches, etc. Pieces of carpet and wood will be placed on the marble to avoid directly resting the metal pieces on delicate surfaces.

Wire will not be tied directly to the railings; protective padding will be placed for this purpose.

The floor structure must be perfectly levelled, with phenolic plywood panels having sound edges and no visible gaps at the joints. In this space flooring does not require carpeting.

The sides will be made of solid panels with a fire-retardant treatment. There will be at least one emergency exit to the gardens, one exit/connection to the main tent, and another connection to the service exit. The exit to the garden will be at least 2 meters wide and will have steps properly marked with reflective material.

The interior and ceiling, columns, and support elements will not be covered with fabric.

Removal of this tent can begin the day after the event.

ITEM 8 – Stage – Supply and assembly of a stage measuring 8 meters long x 4 meters wide x 0.70 meters high. If the supporting structure rests on the flowerbed, it must be placed between the bushes, taking care not to damage them and placing wooden blocks where the legs are placed. The upper finish will have a properly leveled phenolic plywood board floor, without any unevenness, it will be carpeted, and the structure will be covered on the sides with a skirt of a color to be determined. It will have two staircases (location to be determined) with steps of risers no higher than 20 cm and steps of a minimum of 23 cm. The removal of the stage and all its components will begin the day after the event. Steps must have railings for safe access to stage. Perimeter of the stage will have reflective adhesive tape marks for safety reasons.

ITEM 9 – Dance Floor – Provision and installation of an 8 x 10-meter dance floor, made of varnished wood or checkerboard type, to be determined. It will be in front of the stage, covering the central space. The dance floor will be removed the day after the event. Structure below the floor must be reinforced.

ITEM 10 – Heating – Electric heating equipment must be provided for the front and main tents. The technical data, including the technical sheet and details, must be submitted to the Facilities Maintenance department for approval as soon as the service is contracted. It is essential to present the consumption data to determine the generator's capacity and whether the equipment for the check-in tent can be connected to the main control panel.

The equipment used must be safe and connected to a sectional control panel with a thermal switch. They must be located outside the tents, ensuring ventilation from all four winds. The area must be delimited to prevent visitors from approaching it

(cordoned of with a fence). The cables must be secured, and if there are any crossings, they must be routed in a plastic channel holder provided by the contractor. The articulated air supply ducts to the tents must be new and in good condition. The grilles must be new, painted white or a color to be determined, and securely attached to the wooden frames at the sides. This equipment must be installed and operational the day before the event. A person from the company will be responsible for operating this equipment throughout the event. This equipment will be removed at the end of the event or at the latest the day after.

ITEM 11 – Power Generator for heating system in back tent – A generator will be provided to power the heating equipment in the main tent. A team member must be on duty during the event to start it up, operate it, and handle emergencies. They must have tools and equipment to troubleshoot any issues. The generator can be removed at the end of the event or the day after. The contractor must have a backup plan in place in case of problems with the generator, ensuring it can be replaced immediately.

ITEM 12 –On-Call person – A person from the tent team must be on-call during the event to handle any emergencies. They will have tools and equipment to troubleshoot issues with floors, sides, siding, etc. Likewise, a person will operate the heating equipment and have tools to handle any emergencies that may arise.

Both people must arrive at least 4 hours before the event and remain until the end of the event. They must wear appropriate attire to be able to move among the guests if necessary.

PRE-CONSTRUCTION MEETING

Once the contractor has been selected, prior starting the work, a meeting will be held with the Residence's Facilities Maintenance section to coordinate installation details and protection of both people and the building. When installing tents and/or floors, the aforementioned section will be consulted on the appropriate method to protect surfaces such as marble floors, railings, exterior and interior Paris stone facades, shrubs, etc., by placing mats, foam rubber, or the specified material where appropriate. When placing tents in the gardens, it will be verified that the plumbing lines will not be damaged by driving nails or fasteners, nor will railings, fences, or any historic structures be damaged.

The company must submit detailed construction plans and load studies for analysis by the Facilities Maintenance section. These plans will also include the location of emergency exits and details of structural support for floors, decorations, security, etc. This documentation must show the construction details, identifying materials, structures, and protections, ensuring the safety of people and property. These must be submitted at least 20 days before the start of work. They must be fully approved before the project begins.

The delivery date for materials for the rear tent (the largest and most complex structure) cannot begin later than May 26, 2026.

GENERAL CONSIDERATIONS

1.1. All work will be performed on-site in the space designated by the United

States Government.

1.2. The schedule of activities at the residence will take priority over the erection project; therefore, the Embassy may continue to use the performance spaces simultaneously while erecting and dismantling structures. The contractor must be prepared to work after hours or on weekends if necessary.

1.3. The work will be completed in phases and will be arranged with the

Contracting Officer's Representative (COR) according to the work plan and in coordination with scheduled events.

1.4. The contractor must be prepared for unforeseen events based on Embassy activities and will arrange worksite conditions as requested by the COR.

1.5. The contractor must provide all supervision, labor, materials, and equipment necessary to carry out the specified work.

1.6. The Contractor must provide all necessary materials (according to specifications provided by the Embassy), tools, supplies, equipment, transportation, skilled labor, and ongoing supervision to complete the work in accordance with the standards, code of conduct, and any other applicable regulations.

1.7. Prior to purchasing materials, the Contractor must submit samples to the

Embassy for approval, after which the Contractor may purchase the required quantities of that material/item.

1.8. The Contractor will provide skilled supervision throughout the course of the work, who may procure items, supervise work, make decisions, monitor proper performance, and ensure all safety measures. This person must be on-site at all times.

1.9. The Contractor must perform all necessary services described in these specifications in accordance with the Embassy's specifications.

1.10. No ladder, lift, or other equipment used for the project may remain in the work area outside of working hours unless authorized in writing.

1.11. The Contractor must carry out the aforementioned work according to a detailed schedule and/or written plan, which must be approved by the Contracting

Official's Representative (COR) or their designated representative at least seven (7) days prior to the commencement of each work. When budgeting, add to each item and subitem the time in which the general tasks and each subtask within it will be performed (number of working days from 8:00 a.m. to 5:00 p.m.).

1.12. The Contractor must provide ladders, personal protective equipment, and any other additional equipment necessary for the performance of the Services described in these specifications. The price provided must be the final price, including labor, supplies, equipment, tools, and any other additional items required to complete the work, except those provided by the embassy.

1.13. Electrical Equipment: All extension cords for electrical connection must be of the appropriate length for the respective equipment. Any connection between extension cords and the respective equipment (e.g., tools, machinery, or extension cords) must not have any visible joints or splices. Any extension cord must be properly grounded. Power tools and/or extension cords used in wet areas must be plugged into an outlet protected by a circuit breaker that can shut off the power in the event of a power surge.

1.14. The Contractor must notify the COR immediately (verbally and in writing) of any malfunctions and/or discrepancies identified at the worksite before commencing work, as well as any injuries to personnel or damage to property while performing the contracted work.

1.15. The Contractor, its subcontractors, and all employees must comply at all times with all relevant safety rules, regulations, policies, and procedures of the

United States Embassy in Buenos Aires in diplomatic housing.

1.16. The Contractor shall be responsible for all materials and work performed until the completion and acceptance of the total work. The Contractor must carry out its activities pursuant to this contract in a safe manner. The Contractor must assume responsibility at the worksite for the actions of its personnel and subcontractors associated with the performance of this contract.

1.17. All materials and methods are subject to COR approval.

SAFETY - GENERAL SPECIFICATIONS

2.1. The COR shall have the right to inspect all areas to ensure compliance with safety requirements at its discretion. The COR or its representative may order the

Contractor to make immediate improvements to conditions and/or procedures, and/or stop work if it deems a hazard exists.

2.2. The COR shall not be required to make any adjustments due to any work interruption resulting from safety hazards created by the Contractor. In the event the COR chooses to suspend work due to any type of safety hazards present at the worksite after the Contractor has been notified and has had sufficient time to correct them, the Contractor shall assume all costs to eliminate the hazards and shall not be granted compensation for the time during which work is slowed down.

The Contractor shall pay any and all such expenses.

2.3. The Contractor must inspect all electrical equipment periodically before performing work to detect signs of wear and tear, as well as potential safety hazards. The Contractor must immediately remove all service equipment from the worksite, including extension cords, that is potentially unsafe, damaged, inoperable, and/or does not meet the manufacturer's operating specifications. The

Contractor must never leave electrical equipment unattended without disconnecting it from its power source.

2.4. The Contractor must wear full personal protective equipment such as a hard hat, safety shoes, gloves, a harness for working at height, standard eye protection, and/or hearing aids, as appropriate.

2.5. Current electrical standards must be complied with, including the use of electrical panels with thermal protection and a residual current device (RCD), in addition to proper signage.

2.6. When working at height, ensure fall protection using railings and/or safety cables.

2.7. The ladders used will comply with the regulations required for their intended purpose, with height, shape, and composition in accordance with current regulations.

2.8. Fences will be placed in work areas, temporary installations will be protected, pedestrian and vehicular crossings will be respected, works and materials will be protected so they do not affect third parties, etc., all with the necessary signage for each case.

2.9. The Contractor shall submit its safety and health plan for the work to be performed and deliver to the Embassy a signed note certifying that all employees present at the work, regardless of the timing or duration of the work, their position, rank, or specialty, have received the necessary information and instructions to comply with them.

2.10. In this certification, the Contractor undertakes to comply with all the points detailed in this specification and enforce them, removing personnel who failed to comply from the work.

2.11 All works shall comply with the regulations in force on the matter agreed upon by the National Ministry of Labor and those indicated by the Health and

Environmental Health Management Program 15FAM 900, which are available to interested parties.

2.12. The Embassy shall maintain the controls, request information, and provide the necessary instructions to optimize occupational health and safety conditions and comply with this contract.

2.13. The Embassy may require the partial or total withdrawal of personnel or equipment, as well as the partial or total suspension of work and the cancellation of these, its contract, or purchase order, for the Contractor's failure to comply with any of the detailed specifications.

2.14. Safety standards must be followed: Embassy OSHA and EM385-1-1 standards.

FIRE PREVENTION

3.1. The Contractor must ensure that all employees are aware of and trained in fire prevention procedures and equipment. Fire extinguishers must be readily available if sparks or flames are present.

SMOKE-FREE BUILDING/SPACE

4.1. The Embassy buildings are smoke-free. The Contractor and its employees must comply with all applicable rules and regulations regarding maintaining a smoke-free environment at work sites.

PERMITS, RIGHTS, AND LICENSES

5.1. The Contractor shall be responsible, at no additional expense to the Embassy, for obtaining all licenses, certifications, and permits necessary to meet the requirements of these specifications. The Contractor shall also obtain and pay the royalties and licenses for any patented or copyrighted items used in the performance of the work.

DELIVERY OF SUPPLIES AND EQUIPMENT

6.1. The Contractor shall schedule deliveries of supplies and equipment from its suppliers and subcontractors at times and locations that cause the least disruption.

The Contractor shall notify the COR in writing and in person of all deliveries 24 hours prior to scheduled delivery. No deliveries shall be made on weekends or holidays unless the COR has given its prior consent.

NO EXCEPTION

7.1. The failure of the COR or the COR's designee to discover or reject services that are unacceptable and not in accordance with the contract shall not be deemed acceptance of the contract or a waiver of the Embassy's rights to proper performance of the contract or any part thereof by the Contractor.

TIMELINE COMPLIANCE

8.1. The Contractor must comply with all time and frequency requirements described in this document.

ACCIDENT REPORTING

9.1. The Contractor shall immediately notify the COR, both verbally and in writing, of any workplace accident related to the performance of this work description and involving physical injury or property damage. The COR shall provide the necessary information, including who to contact and the specific form of follow-up written notification. Any damage caused by the Contractor or its employees to Embassy property shall be repaired or replaced by the Contractor at its expense and to the satisfaction of the COR.

QUALITY CONTROL

10.1 The Contractor shall maintain an effective quality control program. The

Contractor shall provide this program to the COR in writing no later than seven days after contract award. The Contractor shall not begin any work on the site until the COR approves this plan in writing. This program will ensure that the

Contractor complies with all the requirements of this document.

PERSONNEL CONDUCT

11.1 At all times in the workplace, whether on or off duty, the Contractor's employees shall conduct themselves in a disciplined and safe manner.

CONTRACTOR'S RESPONSIBILITY - EMERGENCY CALLS

12.1. The Contractor shall provide the Embassy representative with a list of names and telephone numbers of the personnel who will be responsible for answering emergency calls.

ACTIVITY SCHEDULE

13.1. CONTRACT TIME FOR COMPLETION: The Contractor must submit a work plan that considers a team to complete the tasks within a minimum timeframe. Weather conditions and breaks caused by the event schedule are excusable delays and will result in changes to the final completion date. However, this contract must take precautions in this regard, as the event cannot be postponed.

13.2. WORK HOURS, WORKDAYS, AND GOVERNMENT HOLIDAYS: Work

will be performed under this contract during normal business days, Monday through Friday, excluding U.S. and Argentine government holidays, and during normal business hours, 8:30 a.m. to 5:00 p.m., Monday through Friday (lunch break from 12:00 p.m. to 1:00 p.m. - workers must leave the premises during this time). A precise list of these holidays will be provided upon contract award.

13.3. Personnel working on site must be accompanied by Embassy staff at all times. The Contractor must submit a list of the names of all staff members who require daily access to the compound, including the required personal information, on the relevant forms to the Regional Security Office, completed and signed. Upon successful completion of the preliminary checks, the company's personnel may be interviewed by the Security Office.

SITE ORGANIZATION

14.1. The Contractor shall take all necessary precautions to ensure that all surrounding surfaces in each area are adequately protected, as indicated separately.

14.2. The Contractor shall clean the work site(s) at the end of each day's work.

14.3. The Contractor shall ensure that all materials are neatly stacked and that all emergency routes and exits are kept clear at all times.

14.4. Access to the Bosch Palace and the work site must be restricted to the building entrance at 3021 Oro Street, Buenos Aires, or to any other entrance deemed appropriate by Embassy staff.

14.5. The time and date for each delivery will be coordinated with the prior approval of the Embassy Authority.

14.6. The Contractor will take all necessary precautions to prevent damage and/or deterioration to walls, floors, ceilings, fixtures, and fittings during the movement of employees, tools, equipment, and materials through the premises to and within the rooms.

14.7. The premises are occupied and in use. The Contractor will ensure that noise emanating from all work and work-related activities is kept to a minimum.

Activities that may disturb the occupants of surrounding spaces must be coordinated with the COR and have received its prior approval.

14.8. No permanent or temporary vehicle parking is available.

14.9. The Contractor's items will be kept in order and stowed in lockers or cabinets brought to the site for this purpose.

14.10. Use of the Embassy restrooms will be permitted, and since they will be shared with other staff and visitors, care and cleanliness will be required at all times. If the work team is larger than 10 people, temporary facilities (portable restrooms) must be rented and placed in the Oro 3021 parking lot.

PRE-QUALIFICATION REQUIREMENT

15.1. Professionally trained tent suppliers/installers with at least 5 years of experience may apply to perform the work.

15.2. The contractor must identify three recent projects (within the last five years), describe those projects, and provide photographic documentation (limited to three pages). The contractor must submit the client's names and contact information.

OTHER CONSIDERATIONS

16.1. RECORDS - INFORMATION: The United States government retains all copyrights to data collected or produced. Images may not be taken or used without the consent of the Embassy.

16.2. INSURANCE: The Contractor, at its own expense, shall provide and maintain liability insurance for bodily injury and property damage throughout the contract period. Evidence of insurance will be provided 15 days after contract award, which will be approved by the Embassy prior to notification to proceed.

16.3. PROJECT MANAGEMENT: Throughout the project, the Contractor will have a designated English-speaking point of contact who will communicate with the Contracting Officer and the Contracting Officers' Representative.

PROCEDURE FOR COMMENCEMENT OF WORK ON SITE

17.1. START OF WORK: The Contractor will contact the Embassy contacts at least one week before the start of work to present lists of workers, machinery, and vehicles, and to organize the details of the work. A meeting will be held at the

CMR to discuss all details.

17.2. LISTS AND INFORMATION TO BE PRESENTED: The Contractor will send a list with the full name, identification numbers (DNI), tools, and items to be used. If vehicles are delivering materials or tools, they must send the truck information, license plate number, make, and color; and the driver's full name and identification number must be provided.

POC - CMR:

Facility Manager: Edwin Gil - 5777-4438 / GilE1@state.gov

Professional Associate: Cesar Barraza – 5777-4769 / barrazaca@state.gov

FM Historical Supervisor: Marcela Clerico Mosina - 5777-4602 / 15-5054-4139/ clericomm@state.gov

Safety Coordinator: Diego Garat – 5777-4813/ 15-4198.7902 / garatdm@state.gov

Contractor personnel must comply with safety regulations (ART/Safety and

Hygiene) and all standards required by the Argentine Ministry of Labor. They must also comply with all U.S. Embassy safety and security regulations to carry out their work.

Translation disclaimer: if an inconsistence occurred in the translation below, the

English version will prevail over the Spanish version

Traduccion de cortesia:

Celebración del Día de la Independencia de los Estados Unidos

Especificaciones Generales – Alquiler de carpas y generador para el sistema de calefacción de la carpa trasera

Ubicación: Residencia del Embajador – Av. Del Libertador 3502, C.A.B.A.

Fecha del evento: Martes 30 de junio de 2026, de 18:00 a 00:00 (a confirmar)

Fecha de entrega de la carpa trasera: Viernes 19 de junio de 2025, al final del día

Fecha de entrega de plataformas y rampas exteriores: Martes 30 de junio de 2026, a las 12:00

Se solicita una cotización para la provisión de materiales y mano de obra para la instalación de carpas y otras estructuras a colocarse en el Palacio Bosch para la celebración del Día de la Independencia de los Estados Unidos, y su posterior retiro una vez finalizado el evento.

El Palacio Bosch y sus jardines son considerados un sitio de patrimonio cultural de los Estados Unidos y un Monumento Histórico de la Argentina; por lo tanto, todos los trabajos deberán realizarse con extremo cuidado para preservar los espacios interiores y exteriores.

Consideraciones generales:

• Provisión e instalación de carpas adosadas al edificio principal en la entrada y en el jardín francés de la residencia del Embajador, con conexiones al edificio principal y túneles de entrada principal y VIP sobre la vereda de la calle J. F.

Kennedy.

• Las carpas deberán tener laterales cerrados y estar cubiertas con tela (color a determinar). La cubierta podrá ser de tela o vidrio (a determinar). Todas las superficies cubiertas con tela deberán contar con tratamiento ignífugo.

• Provisión e instalación de estructuras para nivelar los pisos a una altura uniforme:

sobre los adoquines en la carpa de check-in y sobre los arbustos en la carpa principal. Paneles de piso de terciado fenólico recubiertos con alfombra (color a determinar) y una pista de baile de madera (color o tipo a determinar).

• Provisión e instalación de una estructura complementaria de soporte para el escenario con pisos de madera alfombrados (color a determinar) y escalones de acceso con barandas y señalización de seguridad.

• Provisión e instalación de una estructura de techado con laterales para proteger el área de catering y manipulación de alimentos.

• Provisión e instalación de dos (2) rampas de transición removibles en los umbrales entre la casa y la carpa.

• Provisión e instalación de todas las estructuras necesarias para soportar luces colgantes, proyecciones y/o decoraciones, a determinar junto con la Empresa de

Producción del Evento.

• Provisión, conexión y monitoreo del sistema de calefacción para las carpas del frente y del fondo durante el evento.

• Provisión, conexión y monitoreo del generador para asegurar el correcto funcionamiento de todos los componentes de calefacción de la carpa trasera. La calefacción de la carpa del frente se proveerá conectando el equipo al tablero principal, salvo que el consumo exceda el límite autorizado al momento del evento.

• Cabe señalar que, si bien las carpas del jardín deberán estar armadas y listas al menos una semana antes del evento, las rampas a instalarse en la esquina de la calle Kennedy, la entrada VIP y la pasarela sobre la Avenida del Libertador deberán armarse la noche anterior al evento y quedar finalizadas a más tardar al mediodía del día del evento. Deberán desmontarse apenas concluya el evento o temprano a la mañana siguiente.

• Presentación de la documentación técnica, plan de trabajo y plan de higiene y seguridad previo al inicio de los trabajos.

• Inspecciones del jardín para evitar roturas de cañerías, objetos, etc.

• Limpieza diaria de las áreas, retiro de cables, clavos, tornillos, etc.

Sector Frente (Avenidas del Libertador y Kennedy)

ITEM 1 – Rampa sobre calzada N.º 1 – Provisión e instalación de una rampa de

1,20 metros de ancho por 2,40 metros de largo aproximadamente, sobre el cordón de la Avenida Kennedy y una a lo largo de un espacio de estacionamiento sobre

Kennedy (pasillo VIP). Estas superficies estarán recubiertas con alfombra de color a determinar y, en sus bordes, tendrán una franja de adhesivo reflectivo para señalización de no menos de 2 cm de ancho a cada lado. Estas rampas permitirán el paso del agua a través del cordón, pero deberán apoyarse sobre una estructura de madera que impida su movimiento. Estas rampas deberán instalarse temprano el día del evento y deberán estar listas a más tardar al mediodía. Deberán retirarse apenas concluya el evento o temprano al día siguiente, según se acuerde con la

Oficina de Seguridad Regional (RSO).

ITEM 2 – Pasarela sobre calzada N.º 2 – Provisión e instalación de una pasarela paralela al cordón sobre la Avenida del…