S209--floormats

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is soliciting floor mat rental, cleaning, and delivery services for its Gulf Coast Veterans Health Care System facilities. The contractor must provide heavy-duty floor mats in steel gray or black with beveled edges, manufactured with steadfast dyes capable of withstanding medical facility traffic including wheelchair and hospital bed movement. Weekly pickup and delivery services are required on designated days (Monday-Wednesday for Biloxi VA and Thursday for Mobile VA), with a 50% mat exchange each week. The solicitation evaluation will assess past performance using a questionnaire covering quality of service, timeliness of performance, business relations, and management of key personnel, with vendors required to submit three past performance references. Key deadlines include a questions deadline of November 20, 2025, responses due November 26, 2025, and the final proposal submission deadline of December 2, 2025, at 10:00 AM Central Standard Time.

This solicitation is designated as a Total Small Business Set-Aside with the current incumbent contractor being ARTH LLC under existing contract 36C25621P0008. The anticipated contract value is approximately $65,719.68 annually for a twelve-month performance period beginning December 31, 2025, with the total previous contract value having been $328,598.40. The contractor must service 261 total floor mats (146 carpeted mats and 115 scraper mats) across 27 different buildings at the Gulf Coast Veterans Health Care System. Contractor personnel are required to obtain VA photo identification badges within five working days of contract award, and all services will be performed at facilities located in Biloxi, Mississippi 39531, and Mobile, Alabama. The contract allows for a 15% quantity variation and includes provisions for bilateral modifications to adjust mat quantities, with pricing based on weekly rental fees calculated by multiplying the quantity of each mat type by the contractor's unit price.