S05-Questions to RFQ 36C25626Q0163.docx

Questions to RFQ 36C25626Q0163

1. 1.Will these be shipping to one location in one order?

Mats will be delivered as per the Statement of Work (SOW) #5 on designated days (Monday, Tuesday, Wednesdays for Biloxi VA and Thursdays for Mobile VA).

2. What is the color/styles you have currently? If you're needing to match, that will help us narrow the product options down. Even if you just have photos that can help narrow down drastically.

Mats will be steel gray or black in color. All mats will be manufactured using steadfast dyes of colors. Mat colors will be colored and shall not bleed nor fade. Outside mats shall be rubber drainage mats designed with large holes to allow liquids and debris to fall through and not collect on the surface.

3. Will everything be delivered to a central location on the VA or is it to be delivered to 27 different locations within the VA? And, are the mats to be cleaned weekly?

Mats are to be delivered to the locations listed on Appendix A. Per the SOW #3.b. all mats are to be returned clean, dry, and free of lint, odor, spots, etc.

4. While reviewing RFQ 36C25626Q0163, we noted the statement: “Mat size must be appropriate for specific location as outlined in attachment ‘A’ of this document.” However, Attachment A (the detailed mat listing by location) does not appear to be included in the solicitation package currently posted. To ensure accurate pricing and full compliance with the requirements, could you please confirm whether Attachment A will be provided

Amendment 0001 was issued 11/14/2025 with APPENDIX A Floor Mat Locations attached.

5. Would you kindly advise on the location of attachment A for mat sizes and locations?

Amendment 0001 was issued 11/14/2025 with APPENDIX A Floor Mat Locations.

attached.

6. What Mat size does the government require?

Refer to APPENDIX A Floor Mat Location for mat sizes.

7. What quantity does the government require?

Refer to APPENDIX A Floor Mat Location for quantities.

Questions to RFQ 36C25626Q0163 (Cont’d)

8. Regarding the 4x8 and 4x12 mats, these are non-traditional rental mat sizes and will require ordering and manufacturing. A lead time of 45-60 days could be expected. Will the Gov accept substitutes in a 4x6 size until the manufactured items arrive?

The 4x6 will be acceptable.

9. Is the scope of work to pick up, clean and deliver the mats that are currently at all the location points identified in the documentation on a weekly basis? Yes.

10. Or are you looking to rent mats from the contractor and that contractor must then pick up, clean and drop off the clean mats to all the location points identified in the documentation on a weekly basis?

· Am I able to work with a subcontractor for this contract? Yes.

· What is the duration of the contract? Twelve months.

· When is the anticipated start date of this contract? On or about 12/31/2025.

· What do I have to submit in my bid package to successfully submit a bid?

Refer to Section E.1 Instructions to Offerors and Section D. Attachments of the RFQ.

Can you please advise on exactly what documents I need to return and provide to successfully submit a bid? The VA can only advise that you refer to Section E.1 Instructions to Offerors and Section D. Attachments of the RFQ.

11. What is the name of the current contractor for this contract? ARTH LLC.

12. Will there be a scheduled site visit for this opportunity? No.

13. What will be the anticipated award date for this contract?

On or about 12/31/2025.

14. What is the current monthly or total annual awarded amount for this contract?

$65,719.68 annually.

15. Have funds been appropriated for this opportunity? Yes.

16. Is this an existing contract? Yes.

Questions to RFQ 36C25626Q0163 (Cont’d)

17. What is the current contract number? 36C25621P0008.

18. Could you please confirm the number of stops the driver will be making at the VA during each service cycle?

The number of stops for each VA (Biloxi and Mobile) is based on the number of pickups and/or deliveries listed on Appendix A.

19. 4x8 Steady-Step Mat: We do not carry the 4x8 Steady-Step mat and have instead proposed the 4x6 Steady-Step mat.

The 4x6 mat is acceptable.

20. 3x10 Scraper Mat: We do not carry the 3x10 scraper mat. Our proposed solution is to utilize two 3x5 scraper mats, which when lined up create the desired 3x10 coverage.

This will be acceptable.

21. Is there a current incumbent performing this service? May we be provided the contract number or total contract award amount?

Yes, ARTH LLC. $328,598.40

22. Does the government have a certain size and quantity needed?

Yes, refer to APPENDIX A Floor Mat Locations.