STATEMENT OF WORK FLOOR MATS REVISED.rtf

STATEMENT OF WORK FOR

FLOOR MATS

General: The contractor shall furnish all plant facilities, labor, material and equipment to provide mat services, to include pickup/delivery of items in such quantities as stated in the contract. To Gulf Coast Veterans Health Care System (GCVHCS) Biloxi Medical Center and the Mobile VA Clinic.

The Chief of Environmental Management Service (EMS) (or a representative) is to ensure compliance with this Statement of Work (to include inspection and acceptance of deliveries). Delivery personnel will report to the Chief of EMS (or representative) Bldg. 2, Room 1A107 upon arrival and prior to leaving the Gulf Coast Veterans Health Care System (GCVHCS), Biloxi division.

All mats supplied for this requirement must be heavy duty. All edges of each mat will be beveled. All mats must stay in place and remain flat and wrinkle/bunch free during normal use in a medical care environment, including wheelchair (motorized or manual); hospital bed/gurney traffic.

Articles that do not meet the conditions of paragraph 3 (a, b, and/or c) above, shall be rejected by the Government. Within 24 hours of delivery the Chief, EMS or representative will record any unacceptable items delivered to the GCVHCS, Biloxi VA and/or Mobile Clinic. The contractor shall replace all rejected articles within 24 hours of the notice of rejection.

Replacement Costs for Loat or Damaged Items: The replacement costs for items, lost or damaged by Veterans Administration personnel, patients and or visitors will be funded by the GCVHCS. The replacement fee will be itemized on the contract. Replacement cost for items lost or damaged by the contractor will solely be the responsibility of the contractor. The contractor will not issue an invoice for individual lost or damaged items at any time during the performance or at the conclusion of this contract.

Weekly Rental Fee: The weekly rental fee is determined by multiplying the weekly quantity of each item by the contractor’s unit price for the item. Weekly rental fee applies only to the weekly quantity as stated on the Mat Listing and does not apply to the total inventory necessary to support the weekly quantity. The contractor will make a 50% exchange of ALL Mats each week. Replacement mats will be of the exact size, color, and style indicated in APPENDIX “A”. Deviations from this must have prior approval from the Chief, EMS or representative.

Variation in Quantity: Quantities of rental items may occasionally increase or decrease on a temporary basis during the term of the contract due to circumstances such as (for example): The number of mats required may increase or decrease due to inclement weather patterns. A 15% variation in quantity will be funded at time of award. The total amount will be computed by the contracting office. The contractor will not charge for an increase in quantity unless the increase in quantity is delivered and accepted by the Chief, EMS or representative. Prices for any temporary increases or decreases in quantity shall be in accordance with the contractor’s proposed prices on the mat listing for each location.

Additions/Deletions: In the event that the GCVHCS, Biloxi VA requirements exceeds the 15% variation in quantity described in paragraph 7 above, or the GCVHCS, Biloxi VA requires additional items other than those originally shown on the mat listing (provided upon award), or the GCVHCS, Biloxi VA requests to delete items originally shown on its mat listing (provided upon award). The Government will issue a bilateral modification to increase or decrease the quantity, to incorporate additional items, or to delete unwanted items. Prices for all increases, decreases, additions, or deletions shall be in accordance with the contractor’s proposed prices on the mat listing for each location.

Identification Badges: Within five working days of contract award, the contractor will provide the names of personnel (including subcontractors if applicable) that will be working under this contract by completing a Contractor’s ID Badge Worksheet, see Attachment E. The Contracting Officer will forward to PIV office. Prior to commencement of work, contractor personnel shall have a photo identification (ID) badge including company name produced by the Biloxi VA PIV office (ext. 35421) at Bldg. 53, Room 2A129, and then access will be granted to the Mobile VA. Badges will always be worn while on the premises of the VA Gulf Coast Health Care System campus. Badges will be placed in a visible location, above the waist, clipped to the front of wearing apparel with photo and name clearly visible. Identification badges will be turned in to the COR when the contract has expired. The COR will then forward the badges to PIV office within five working days.