Raystation planning system

The Department of Veterans Affairs, Veterans Integrated Service Network 17 (VISN 17) has published a Special Notice announcing its intent to award a sole-source contract for the RayStation Treatment Planning System from Raysearch Americas Inc., a Delaware Corporation. The procurement will be conducted by Network Contracting Office 17, located in San Antonio, Texas, and will be processed under FAR 13.5 procedures. The government has determined that Raysearch Americas Inc. is the only responsible source capable of providing the required support services, with no other suppliers or services able to satisfy agency requirements. This determination is based on 41 USC 3304(a)(1) and FAR provisions governing sole-source procurements. The Special Notice was posted on January 20, 2026, with a due date of January 26, 2026.

The objective of this Special Notice is to inform the market of the government's intent to procure RayStation license subscriptions including rayConformal, rayArc, rayElectron, rayNavigator, rayTracker, rayAdaptive, and Machine Learning rayDeepSegmentation modules. Raysearch Americas Inc. maintains exclusive access to proprietary information and software components necessary to provide support and training, making third-party alternatives unavailable. This is not a formal request for quotation but rather a notification for informational purposes only. Interested vendors are welcome to submit information directly to Contracting Officer Rafael Rodriguez at rafael.rodriguez2@va.gov. While the Special Notice does not specify particular eligibility criteria beyond being able to provide the required RayStation support services, the sole-source nature of this procurement effectively limits participation to Raysearch Americas Inc. as the exclusive provider of the requested system and associated support services.